Event Manager - Dinex Group : Job Details

Cafe Boulud New York is seeking a Events Manager to assist the Events Director and/or department with excellent organizational, planning, and time management skills, capable of handling multiple projects simultaneously in a fast-paced environment. This position will support the Private Events Director and/or Department in promoting and selling events to maximize revenue. The ideal candidate is strategic, proactive, and has a proven track record in sales and F&B management. Excellent communication and interpersonal skills are required.

This position receives a base salary in addition to commission.

• Promote and sell event space and oversee booked events with operations.
• Maximize event revenue through menu planning and upgrades.
• Support the events department in managing incoming inquiries.
• Correspond and maintain leads from platforms like Tripleseat and Outlook, ensuring follow-up on the same business day.
• Prepare, communicate, and post weekly BEOs for smooth event execution.
• Coordinate all administrative details from inquiry to close, including negotiations, proposals, contracts, payments, floor plans, rental orders, and post-event follow-up.
• Manage logistical details such as site inspections, tastings, vendor meetings, COI paperwork, and onsite client contact.
• Responsible for BEOs, menu cards, event details, billing, deposits, payments, and updating reservation systems.
• Conduct on-site visits with clients and greet hosts at event start to ensure satisfaction and handle last-minute requests.
• Prepare documents for staff review, create menu and escort cards, and place orders for special needs.
• Support sales reporting, budgeting, deposit and commission logs, and financial analysis.
• Collaborate with marketing and PR teams to drive sales.

• Excellent verbal and written communication skills.
• Ability to learn and perform essential functions accurately and safely.
• Strong client coordination and greeting skills.
• Exceptional telephone etiquette and active listening skills.
• Provide courteous, friendly service to guests.
• Understanding of booking policies and procedures.
• Proficiency with Microsoft Office, Tripleseat, allseated, UpServe, Resy, or similar software.
• Knowledge of kitchen functions, culinary practices, restaurant, and banquet operations.

• Flexible schedule due to industry cyclical nature, including nights, weekends, and holidays.
• Attendance at training sessions and meetings is mandatory.

• Minimum 3 years in Events or Catering Sales in fine dining, Forbes, or Michelin restaurants.
• Experience coordinating events generating at least $2.5 million in revenue.
• Large-scale or high-volume event experience is a plus.
• Passion and knowledge of food, wine, and hospitality.
• Proficiency in Microsoft Outlook, Office Suite, Resy, allseated, and Tripleseat.