Event Coordinator - Tech Providers : Job Details

Job Title: Event Coordinator Location: Westerville OH Duration: 6+ MonthsJob Description: Event Support & Logistics • Assist in planning and executing trade shows, conferences, customer events, and internal meetings • Coordinate venue and vendor research, booth setup, and shipment logistics • Track event registrations, schedules, and collateral • Manage hotel room blocks, travel coordination, and hospitality logistics • Monitor budgets and assist with cost tracking • Submit creative services requests using Wrike project management system Marketing & Lead Management • Upload and track event leads using CRM (Oracle Eloqua) • Partner with the sales team to ensure timely and accurate lead follow-up • Support promotional campaigns and social media efforts related to events • Ensure all materials align with branding and campaign goals Administrative & Vendor Support • Order and manage promotional item inventory • Maintain event-related budgets, invoices, and vendor contracts • Research new venues, suppliers, and competitive event insights Cross-Team Collaboration • Work closely with internal teams (sales, marketing, product, and operations) to align on event goals • Act as a point of contact for vendor and partner communication • Support post-event reporting and analysis to drive continuous improvement On-Site Execution • Participate in pre-event site visits, providing notes, photos, and detailed recaps • Support event setup, breakdown, and on-the-ground coordination Required Skills: • 1-2 years of experience in event coordination, marketing, or project management • Strong organizational and time management skills • Excellent written and verbal communication abilities • Demonstrated ability to multitask and thrive under pressure • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace • Experience with Smartsheet is a plus • High attention to detail and a creative, solution-oriented mindset • A team player who enjoys working collaboratively across departments Education: • Associate's degree or equivalent experience