About the Organization About SBR Events Group We are a collection of two of Chicago's leading special event brands, all working collectively together to provide our clients with proven excellence in culinary, hospitality design, and production for their unique events. SBR Events Group brings tremendous opportunities for agile and passionate individuals looking to work hard in a dynamic, challenging, fun, and inspiring environment. We place integrity, teamwork, and kindness at the heart of what we do. We have created a culture where we are passionate about collaboration and hospitality and can care for each other and our customers by doing the right thing for the right reason. Get to know us! TikTok: @sweetbabyrayscatering IG: @sweetbabyrayscatering IG: @truecuisine Facebook: Sweet Baby Ray's Restaurant & Catering YouTube: Sweet Baby Ray's Catering Category Sales and Marketing Full-Time/Part-Time Full-Time Position Event Coordinator DescriptionWhy You'll Love Working Here Join a collaborative, supportive team that values your growth Gain hands-on experience with exciting and varied events Access mentorship and clear opportunities for career advancement in catering and events Blend your creativity with organization in a fast-paced role Occasionally work on-site to deepen your event execution knowledge Develop valuable sales and client relationship skills The Position:Job Description Summary: The Event Coordinator is an integral member of our Sales team and will work on various projects and assist with client events for all brands. This position reports to the Director of Sales and the assigned Event Consultant(s) who design, sell, and produce catering and special events. This is an excellent learning opportunity for someone who wishes to pursue a career in catering and special events or for someone who is a firm administrator who wishes to contribute to a creative work environment. JOB DUTIES Key Accountabilities
- Provide administrative and logistical support to Event Consultants and the Sales team
- Prepare proposals, contracts, floor plans, and finalize event details
- Coordinate with internal teams (accounting, operations, culinary) and external partners (clients, vendors)
- Assist with catering orders, tastings, walkthroughs, and event planning meetings
- Support new business development efforts and follow-up communications
- Occasionally assist with on-site event execution as needed
Duty Statements Coordinate all administrative functions to support assigned Event Consultants, including managing timelines, documentation, and interdepartmental communication. Assists with Drop off, Set up and Pick up orders including order entry, client communication, and execution logistics. Support new business development initiatives through research, proposal creation, and participating in client follow-up. Assist with the development of menus, proposals, contracts, and creative event concepts. Work with vendors and subcontractors to obtain pricing, confirm orders, and reconcile retail vs. wholesale costs. Generate and manage detailed event documents including contracts, BEOs, purchase orders, production schedules, floorplans, run-of-show documents, COIs, tasting notes, vendor invoices and more. As needed, participate in client walkthroughs, tastings, venue site visits, and final detail meetings with Event Directors to review all aspects of event execution. Collaborate with the accounting department to assist in collecting client deposits, tracking upcoming payments, and ensuring contract compliance. Serve as a key point of contact between internal teams (culinary, operations, and accounting) and external partners (clients, venues, planners, and vendors), ensuring accurate communication and maintaining strong professional relationships throughout the event lifecycle. Attend internal meetings and external events as needed to support event execution and ensure alignment with client expectations. Occasionally support on-site event production including setup and coordination with vendors, clients, and venue staff. Performance Standards The Event Coordinator's activities are expected to be carried out without direct supervision.
- Must be able to multi-task and support multiple requests
- The ability to work well with internal and external participants is essential
- Must communicate clearly and effectively with staff, managers, and clients
- Must be proficient in the use of technology
- Must be detail-oriented and highly organized
- Upholds a client-focused mindset, ensuring satisfaction through every stage of the planning process.
Position RequirementsJOB SPECIFICATIONS Minimum Education Level Required A College degree in business, marketing, or hospitality preferred The minimum experience level required Two years of experience in hospitality or event planning The skills required The job requires: Ability to communicate, present and influence all levels of the organization. Ability to articulate the distinct aspects of products and services. Ability to develop client-focused and achievable solutions; excellent listening and presentation skills. Excellent verbal and written communication skills. High level of attention to detail, accuracy, and follow-through Computer skills in all office applications and CRM programs Ability to adapt in a fast-paced environment and meet deadlines Physical requirement's Though primarily a sedentary role, some physical activity is required. This would require lifting, standing on one's feet or walking the perimeter of an event location for a period of time, and bending or standing. Occasionally an incumbent will be required to climb stairs, kneel, and lift to 30 pounds. Schedule: Mon-Fri 8:30 am-5:00 pm with the occasional weekend work as events dictate.Benefits: SBR Events Group offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs. Some ot the benefits may include: 401(k) Retirement Plan with company matching contributions. Dental insurance, Health insurance, and Vision insurance. Health savings account. Short-term and long-term disability income. Term life and AD&D insurance. Employee assistance program Paid time off and holiday pay. Mileage and cell phone reimbursement. Performance bonuses. Flexible schedule Employee discounts Wellness programs Wealth management planning Reward programs Pay: Competitive pay based on experience Supplemental pay types: Bonus pay Commission pay EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications.
