EMPLOYMENT SUPPORT SPECIALIST (TECHNICAL MANAGER II) - Governor Of Illinois : Job Details

Job Overview:

This position is accountable for the assistance and coordination of administrative support duties for departmental employment programs and procedures within the Bureau of Personnel Management (BPM) such as record retention, sick leave advancement, sick leave bank, review of employment documents, correspondence preparation, and work schedule changes.

Essential Functions:

• Provides administrative support functions. Serves as the point of contact providing support for internal and external constituents as required for the Bureau of Personnel Management (BPM).
• Maintains employee personnel files and purges past files according to the policies of the department. Screens visitors as to their authority to access confidential personnel information. Coordinates with the Records Center for the transition of files.
• Contributes to the creation of personnel reports and data management. Coordinates the electronic conversion of files, reports, and data.
• Coordinates the department's Sick Leave Advancement and Sick Leave Bank Programs.
• Processes departmental work schedule changes including flexible schedule requests.
• Prepares correspondence relating to position vacancies, employment verifications, letters on behalf of the Secretary's Office, and answers webmail on behalf of the BPM.
• Assists with the creation of job postings.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties as assigned.

Minimum Qualifications:

• Completion of a bachelor's degree majoring in human resources or business; OR completion of two years of college plus one year of experience working in a human resources environment; OR five years of experience working in a human resources environment.

Preferred Qualifications:

• Ability to work on multiple tasks simultaneously.
• Strong organizational skills with attention to detail.
• Strong oral and written communication skills.
• Ability to maintain harmonious relationships with employees, agency officials, and the public.
• Ability to handle confidential information.

Conditions of Employment:

• Successful completion of a background screening.

Benefits:

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (12) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement

Work Hours and Location:

8:00 AM - 4:30 PM Monday-Friday, 2300 S Dirksen Pkwy Springfield, IL 62764-0001

Equal Employment Opportunity:

The State of Illinois is an equal opportunity employer and is committed to compliance with the Americans with Disabilities Act. The Department of Transportation will provide reasonable accommodations for applicants with disabilities.