EL Health Information Assistant - Messiah Lifeways : Job Details

Job DetailsJob Location Messiah Lifeways - Mechanicsburg, PA Position Type Full Time Salary Range $17.00 - $19.00 Hourly Job Shift Day Job Category Health Care DescriptionJob Summary: Maintain facility's active clinical records in an organized file system and coordinates all aspects of admission, transfers, and discharges. Complete secretarial duties relating to the department on a daily basis. Responsible for surveillance of all clinical records in the Neighborhoods and their compliance with regulations. Job Standards:

• Follow/adhere to the Code of Conduct
• Follow/adhere to organization, federal/state regulations and guidelines, including Resident Rights
• Maintain neatness, cleanliness, good personal hygiene, and a well-groomed appearance, adhering to dress code of the department
• Perform duties of job without posing a threat to the health and safety of themselves or others
• Maintain sound mental and physical health and strength
• Must be free of communicable diseases
• Exhibit Messiah Lifeways Core Values
• Willingness to work independently but able to accept direction and supervision
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies personnel and the general public
• Must be able to communicate with the staff, and other department supervisors
• Maintain a rapport with the residents and their families
• Must be willing to seek out new methods and be willing to incorporate them into existing practices
• Must attend and participate in continuing educational programs
• May be asked to work beyond normal working hours, and in other positions temporarily, when necessary
• Move frequently throughout the Neighborhood and facility
• Assume accountability for compliance with federal, state and local regulations within the assigned duties and within his or her span of control
• Will assume responsibility to ensure secure handling of information, and will adhere to HIPAA Privacy and Security standards
• Recognize your role as part of the QAPI efforts of your organization and attend training to build understanding and capacity to undertake QAPI work
• Carry out QAPI roles and responsibilities as assigned
• Look for and share with leadership ideas for improvement in the organization

Job Duties/Responsibilities:

• Participate in accountability for resident and family satisfaction
• Transcribe and process physician orders accurately
• Assist physicians and other team members in locating resident data, charts and appropriate personnel upon request
• Complete Long Term Care paperwork timely
• Audit charts in accordance with the Thinning Chart Procedure for compliance with regulations
• Close charts upon resident discharge and file closed charts with labels/ dates in an organized systematic order
• Maintain closed resident charts and transfers to off-sight storage as appropriate
• Order office supplies as necessary for the smooth operation of the Enhanced Living neighborhood
• Complete necessary orders for diets, therapies, maintenance requests, IS requests, and other medical specialists
• Contact physician offices/hospitals for appointments, schedules, x-rays and labs per the direction of the EL Director of Nursing, Lead Clinical Manager or Neighborhood Nurse
• Seek opportunity for professional growth and development
• Adhere to the safety policies and procedures of the facility
• Aware of fire and evacuation procedure and can assist with evacuation during a fire emergency
• Utilize safety equipment appropriate for job functions
• Report any needed equipment or supplies to the EL Director of Nursing
• Prepare clinical record for new admissions
• Perform receptionist duties for Neighborhood
• Organize the flow of information in the Neighborhoods through effective communication with other Health Information Specialists, Nurses, EL Director of Nursing and Lead Clinical Manager
• Keep supplies organized and neat, along with work area
• Keep sufficient copies of clinical forms on the EL neighborhoods
• Transport residents to and from onsite appointments to PCP, Podiatrist, and other medical professionals
• Arrange transportation to medical appointments off premises in conjunction with family and resident
• Answer call bells and respond appropriately to the residents' need
• Actively participates in orientation and training of new team members
• Demonstrate proficiency with Point Click Care and other electronic Health programs such as Epic
• Proficient with Messiah email and other Messiah computer programs as related to job functions
• Ensure and maintain confidentiality of resident information
• May be asked to participate and assist with the annual Department of Human Services survey
• Participate in orienting and mentoring newly hired HIAs
• May be asked to perform other duties as assigned

QualificationsRequired Skills/Abilities:

• Must be able to read, write, speak and understand the English language
• Proficient secretarial and organization skills
• Must have basic computer skills; utilizing Google Suite Applications
• Must have excellent communication skills, including phone and receptionist skills
• Must have a sense of responsibility, attention to detail, and good judgment
• Must have patience, a cheerful disposition and enthusiasm, as well as the willingness to handle challenging situations on a routine basis
• Must have the ability to work with accuracy with frequent interruptions

Education/Experience:

• Preferred graduate of a medical secretary/assistance program