EC PreK Office Assistant - Pitt County Schools : Job Details

Position Type: Support Staff Date Posted: 8/7/2025 Location: Sadie Saulter Job Title: EC PreK Office Assistant Position Type: Support Staff Date Posted: 8/7/25 Location: Sadie Saulter Educational Center - EC PreK Program Term of Employment: 11 months Job Description: The EC Preschool Office Assistant plays a critical role in supporting the Exceptional Children's (EC) Preschool Program by coordinating referrals for special education services and providing administrative support. This position serves as the primary point of contact for intake calls, schedules evaluations, manages student files, and ensures compliance with timelines and procedures. This position also assists with administrative tasks and supports data collection and reporting requirements for state Indicators 7, 11, and 12. Training & Experience

• Associate's degree or minimum of 64 semester hours of higher education

Responsibilities:

• Manage the intake process and schedule evaluations, screenings, and eligibility meetings within mandated timelines
• Conduct Transition Planning Conferences (TPCs) with the Children's Developmental Services Agency (CDSA)
• Secure and review relevant documents and evaluations needed for eligibility determinations
• Provide clerical and administrative assistance to the EC Preschool Coordinator and EC Director
• Maintain up-to-date and organized student files (electronic and hard copy)
• Manage calendars, schedule meetings, and assist with communication to families and service providers
• Prepare and organize materials for meetings, screenings, and professional development events
• Monitor and track due dates for evaluations and reevaluations, ensuring compliance with state and federal timelines
• Assist with tracking tuition payments and maintaining documentation for the fee-for-service inclusion program
• Communicate with families regarding payment schedules, reminders, and receipts as needed
• Support data entry and reporting for EC compliance indicators:
• Indicator 11 - Child Find (timely evaluation)
• Indicator 12 - Early Childhood Transition (CDSA to school system)
• Work collaboratively with the assessment team to ensure accurate and timely submission of ECATS data and reports
• Maintain spreadsheets and documentation to support audits and program improvement efforts

Other Duties as Assigned:

• Perform additional responsibilities and tasks as requested by the EC Director or Preschool Coordinator to support the needs of the EC Preschool Program

Knowledge, Skills, and Abilities

• Ability to establish positive and respectful relationships with families and colleagues
• Strong organizational skills and attention to detail
• Knowledge of EC procedures, compliance timelines, and preschool special education processes (preferred)
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office, Google Workspace, and data entry systems (e.g., ECATS)
• Ability to maintain confidentiality in all matters related to children and families