Downey Administrative Assistant - WESTWOOD PUBLIC SCHOOLS : Job Details

Title: Administrative Assistant Description: Role Administrative Assistant (1.0 FTE, Full Year) Location: Downey Elementary School Start: Immediately Reports to: Downey School PrincipalWestwood Public Schools is seeking a professional and skilled administrative assistant for a year-round elementary school position. If you are friendly, flexible, child-centered, and enjoy the challenges of managing multiple responsibilities and ensuring everything runs smoothly, this is a great position for you. This is an important role in creating a warm and welcoming school environment. An elementary school office is a vibrant and busy place, and the administrative assistant interacts with everyone who comes and goes: students, staff, parents, caregivers, visitors, and vendors.OUR DISTRICT Westwood is a welcoming suburban community with an exceptional track record of supporting and celebrating its public schools. As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district.You will join the strong professional learning community of the Westwood Public Schools. In our mission to prepare students for college, career, and civic life, we work collaboratively to provide rich and rigorous curriculum, high-quality instruction, trusting relationships, and authentic educational experiences. We hold true to our core district values of academic excellence and a commitment to improvement, curiosity and tenacity, and respectful relationships in a caring, collaborative community.OUR SCHOOL: The Downey School is a thriving community of curious, kind students supported by engaged families and dedicated staff. With approximately 310 students in grades PreK-5, Downey maintains a close-knit, neighborhood school feel. Our teachers model and encourage a deep investment in learning.THE ROLE: The administrative assistant serves as both the main receptionist for the school and the office manager, overseeing processes and projects to ensure that the school runs safely and smoothly, and the educators can focus on teaching and learning. A strong candidate will be great with both people and processes. This person will have excellent communication skills, an eye for detail, and the capacity to manage multiple projects and processes without missing a beat. In addition, this person will have experience with budget tracking and ordering, comfort with technology, and facility with a wide range of administrative tasks.QUALIFICATIONS SKILLS

• Associates Degree Required, additional education desirable.
• Has administrative support experience in K-12 education or a similar field
• Comfortable working with databases, Google suite tools (docs, sheets, slides) and
• learning to use new technology
• Communicates clearly and professionally in both speech and writing
• Juggles multiple responsibilities and adapts to change
• Maintains and improves organizational systems
• Comfortable working under time constraints and meeting deadlines
• Identifies opportunities for improvement
• Forges positive collaborative relationships with colleagues
• Creates a warm and welcoming environment for all staff, students, families and visitors
• Safeguards confidential information
• Demonstrates a commitment to celebrating diversity, pursuing equity, and promoting integration

ESSENTIAL FUNCTIONS

• Oversee the daily operations of the school.
• Assist the principal in communicating both internally and externally
• Maintain a master school calendar and the principal's calendar
• Schedule/coordinate special events for the school year
• Oversee collection and maintenance of records and files
• Maintain school accounts
• Track student and staff attendance and student dismissal
• Complete special projects and other tasks as assigned

JOB ENVIRONMENT Work takes place in a fast-paced office environment within a school building, primarily indoors. May be required to multitask and will face interruptions as a matter of course.PHYSICAL REQUIREMENTS

• Requires sufficient vision to read printed documents and to view details on a computer
• screen for extended periods.
• Ability to speak in an understandable voice with sufficient volume to be heard in normal
• conversation, on the telephone and over the paging system.
• Requires frequent standing, walking, sitting, bending, and reaching, as well as carrying
• and occasionally lifting up to 30 lbs.
• The Westwood Public Schools is committed to active equity-based, anti-racist education and the creation of a welcoming and inclusive school community in partnership with parents and
• community members.

The Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.