Donor Relations Specialist - UT Southwestern Medical Center : Job Details

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY Works under moderate supervision as a key member of the Donor Relations team within Development and Alumni Relations (DAR). This position leads the planning, creation, and delivery of tailored, high-impact donor reports for endowment gifts and current purpose gifts of $100,000 and above. The Donor Relations Specialist brings strong storytelling and project coordination skills to elevate stewardship communications, foster donor engagement, and support institutional fundraising goals. Serves as the primary point person for endowment reporting, ensuring timely, accurate, and meaningful updates to donors on the impact of their endowed gifts.

The position utilizes platforms like Ovrture to create personalized, multimedia donor experiences and supervises the Donor Relations Coordinator, who supports the planning and execution of reporting projects and ensures all deadlines and deliverables are met. This role partners across Constituent and External Relations, Corporate and Foundation Relations, and Gift Officers to align messaging, ensure accuracy, and deliver meaningful donor touchpoints.

Duties will include:

* Leads the creation of individualized stewardship reports for major gift donors and endowment donors; tailors content to specific gift purposes such as research, clinical care, and capital projects

* Supports the Director of Donor Relations on broader stewardship strategy including gift acknowledgment protocols, and donor reporting

* Maintains organized records and project timelines; contributes to the Donor Relations SOP library.

* Communicates effectively and professionally with faculty and senior leadership

Excellent communications and written skills required. Prefer candidates with donor and supervisory experience. In addition, experience in an academic medical center or non-profit, along with digital storytelling platform experience and high proficiency in Microsoft Office and Adobe is preferred.

Please include a cover letter with your application.

This position is under a hybrid work schedule with two days per week on campus / three days remote.

BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION Required

• Education Bachelor's Degree in business or related field

• Experience 5 years of development or related experience Experience may be used in lieu of education.

JOB DUTIES

• Directs, analyzes, coordinates, and evaluates operations and procedures for assigned program within the Office of Development and Alumni Relations (DAR)
• Provides comprehensive program and project management support to the DAR Leadership Team
• Establishes goals and objectives and directs evaluation and quality control activities for assigned DAR Program
• Plans and coordinates activities and special projects for DAR and helps promote initiatives by communicating with a wide variety of internal and external constituents, including faculty, senior leadership, administrators, alumni, donors, and community supporters, as well as city, county and state elected leaders.
• Creates, edits and produces donor correspondence including acknowledgements letters and stewardship reports, proposals, and business plans; reads literature and attends functions to keep abreast of relevant institutional advancement trends.
• Coordinates targeted projects for Development and Alumni Relations and/or Institutional Advancement as determined by the needs of the department and institution.
• Serves as a key member of the Development and Alumni Relations professional support team and works collaboratively with DAR and Institutional Advancement colleagues.
• Coordinates budget for activity, program, or project following appropriate accounting practices and procedures to ensure all work of activity or program is within budget; prepares and submits reports using spreadsheet and word processing software as required.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. EEO Statement UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare - no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!