Document Management Coordinator - integrated resources : Job Details

Document Management Coordinator Location: Rosemead, CA (Hybrid: Mon & Tue onsite) Schedule: Monday-Friday, 8:00 AM - 5:00 PM Education Requirement: Bachelor's Degree Pay Rate: $32.36/hr. Position Overview Ensure document integrity across multiple repositories for compliance with Buy America regulations. Reconcile ~700 project folders across four systems while maintaining accurate supplier contact data. Key ResponsibilitiesDocument Reconciliation:

• Audit and align project folders across:
• Buy America Project Tracker
• SharePoint (currently incomplete)
• Shared Drive
• e-DMRM (final document repository)
• Establish 1:1:1:1 document relationships across all systems
• Differentiate and file working docs vs. final docs appropriately

Data Management:

• Review/update supplier contact information in Vendor Master
• Contact suppliers to collect missing profile data
• Ensure accuracy for compliance mailings

System Maintenance:

• Add missing projects to repositories as needed
• Maintain folder structure consistency

Technical Environment

• Primary Tools: SharePoint Online, Excel, PDF editors
• Systems: e-DMRM, Buy America Project Tracker

QualificationsRequired:

• Bachelor's degree
• Proficiency in:
  • Excel (data organization)
  • SharePoint Online
  • PDF editing/management
• Strong attention to detail for document review

Preferred:

• Experience with compliance documentation
• Familiarity with vendor/master data management

Work Model

• Hybrid Schedule: 2 days onsite (Monday & Tuesday)