Document Controller - Minnesota Staffing : Job Details

WSP is currently initiating a search for a Document Control Specialist for our Duluth MD office. This is a hybrid position. Duties and responsibilities include supporting the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. Working with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed, implementing an efficient work-flow process, monitoring daily activity, and implementing modifications. Working within the existing Electronic Document Management System (EDMS). Knowledge of document management process, procedures, and systems. Providing Document Management support to the entire project team. Retrieving files, uploading/downloading files, managing document naming convention, numbering, assigning, and distribution. Processing incoming/outgoing documentation. Ensuring that electronic record files as required are maintained in good order to comply with contractual requirements. Familiar with the Submittal and RFI Packages Procedure and Processes. Working with project department leads to ensure timely processing of documentation. May occasionally be required to manage day-to-day operations of the Document Control Team.

Minimum qualifications include a Bachelor's Degree or equivalent experience, 1-3 years of project experience in a Document Control or similar role, working in Power/Energy or the construction industry. Must have experience with Microsoft Office. (Microsoft 365 is preferred). Experience with Autodesk Construction Cloud (ACC), SharePoint, and Bluebeam. Excellent organization, coordination, and prioritizing skills. Strong reading, comprehension, and written retention skills. Exhibit good problem solving skills and superior attention to details. Exceptional client relations and customer service skills. Energetic, self-motivated, and quick to learn with a focus on continuous improvement. Ability to work in a team or independently in a multi-disciplinary team environment. Maintain confidentiality at all times. Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies. Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures.

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings. Compensation: Expected Salary (all locations): $75,000-80,900/year.

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States.