Division of Fire Prevention & Control Budget Director - State of Colorado : Job Details

This position is open only to residents of the State of Colorado at the time of application.This recruitment may be used tofill other similar positions within the Colorado Department of Public Safety in the next 12 months.Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision -Creating safer and more resilient communities across ColoradoOur Core Values –Unity, Honor, ServiceThe State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You'll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP.

• Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visitColorado PERAfor details.

• CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Coloradomembership eligibility.

To learn more about State of Colorado benefits, please visitState of Colorado benefits.About the Work UnitThe Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions. The EDO includes the following:

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions
• Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney's Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation
• Colorado School Safety Resource Center – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado. The Administrative Services Office provides internal administrative support to the Divisions within CDPS

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and includes the following sections:Chief Administrative Officer's office asAccounting Services led by the ControllerBudget and Policy led by the Budget DirectorProcurement and Commercial Cards led by the Purchasing DirectorLogistics Services Section led by the Logistics DirectorABOUT THE JOBThis position reports to the Deputy Budget Director and is responsible for researching issues related to budget line items, communicating with and guiding program staff throughout the Department on correct processes, making written assumptions, calculating estimates and projections, narrating public policy impacts, and drafting budget documents as assigned. The position regularly analyzes trends and budget needs and establishes, measures, and maintains long-range budget plans to support the divisions within the Department of Public Safety. This includes forecasting needs, requesting additional funding, ongoing financial reporting and analysis, strategic planning, and additional duties as requested.The position acts as a liaison between the Budget Division and the Accounting Section to assist the assigned division's budget and reporting. This includes verifying that expenditure requests are allocated to the correct line item, monitoring, analyzing, and reporting on expenditure levels, and monitoring expenses. This position is also responsible for other budget deliverables within the Department, such as writing change requests, fiscal note impact analysis, and completing schedules and narratives for the Department's annual Budget Request. This position works with program staff to respond to OSPB/JBC questions on budget requests and to determine the fiscal impact of proposed legislation. This position assists program staff with the preparation of the fiscal analysis for proposed legislation. The position tracks Budget vs. Actual expenses and works with the division on discrepancies in the budget and changes to spending plans.KEY RESPONSIBILITIESBudgetary and Policy Analysis:

Position is responsible for developing budget change requests and fiscal impact analysis, including but not limited to decision items, supplemental requests, capital construction requests and budget amendments. Maintains comprehensive understanding of program financing, dynamics, and policies. Position is responsible for analyzing budget and policy trends and assessing and projecting budget needs for programs/line items assigned to the position. This requires ongoing budget and program expertise in all aspects of these programs. This position must analyze federal and state government legislation, regulation, and statutes in order to advise program managers to make budget recommendations.

This position must analyze the assigned division(s) and Department program goals and priorities, financial and staffing patterns, organizational structure and management practices in order to recommend budgetary, organizational and programmatic changes from a fiscal perspective that enhances the efficiency and effectiveness of the programs within CDPS. This position should evaluate the relevance and importance of public administration theories, concepts and principles. This position should use analytic techniques to identify policy and budget issues and recommend changes to resolve issues in conformance with the Department mission and objectives. Works closely with program staff and ensures that policy initiatives are always compatible with budget specifications and timelines. Develops an extensive and comprehensive narrative to support all information, assumptions, budget actions, and legislative actions. Provides timely communication to the department Budget Director, as well as department management and program staff regarding actions taken on budget items by department leadership, Executive Committees, Office of State Planning and Budgeting (OSPB), and/or the Joint Budget Committee (JBC).

Produce budget documents and schedules for the Department's annual budget submission. This includes budget change requests, Schedules 3,4,5,6,9,13 and 14. Research and compile responses to proposed legislation and all budget requests based on OSPB instructions. Ensure that the division complies with footnotes and headnotes contained in the Long Bill. Coordinate legislative responses. With the division director, defends annual budget requests to the Chief Financial Officer, Executive Director and Deputy Director.

Budget and Appropriation/Line Item Oversight

Position is responsible for oversight of line item assignments, including monitoring, tracking, analyzing, and reporting. Position uses accounting and program data to develop suitable monitoring and tracking mechanisms for assigned line items. Works with the Accounting Unit staff to identify and reconcile CORE coding issues, create coding structure to organize expenditure data, and verify coding and statutory compliance of Department expenditures. Ensures that reports are accurate and complete by designated deadlines for the reporting period.

Position verifies data integrity, incorporates actual CORE information, and researches any anomalous patterns. Detects potential matters of concern and advises necessary parties to assure quick and effective resolution. Ensures that the applicable fields for each line item are updated, and that all numbers provided make basic sense in relation to the line item and overall appropriation. Performs variance analysis in order to properly ascertain the source of variations in expenditure, revenue, or other relevant factors. Uses frequent periodic reporting to track the status of all assigned lines and to alert supervisor and applicable program staff of potential problems. Works effectively with program staff in resolving expenditure variances, and keeps them informed of low or high expenditures. Regularly stays connected with program staff in order to stay up-to-date on major events in a given program.

Position is responsible for any budget analysis and approval Requests for Proposals (RFPs), contracts, and other budget impact requests related to assigned line item areas. Responds in a timely manner to requests for response from Budget Director on essential items related to assigned line items. Proactive in problem identification and resolution. Develops spending plans and provides reports for Department staff and managers. Prepares expenditure updates for OSPB, JBC, Legislative Council, Legislative Audit Committee and others as needed or requested. Interprets and complies with federal and state reporting requirements, including but not limited to, producing and developing ad-hoc financial reports needed by Department staff.

Other DutiesCompletes ad hoc assignments as needed to address budget issues as they arise. This may include but not limited to assisting other budget analysts on specific projects, conducting research for OSPB, legislative and Joint Budget Committee questions, taking lead on a particular part of the budget, and writing or analyzing short-term assignments. Other duties also include researching and writing budget change requests outside of assigned areas of responsibility, contributing to strategic plan and budget narratives, and reporting on committees and hearings of the General Assembly.WORK ENVIRONMENT

• Office work environment
• Mostly sedentary
• Office operates between 8:00 am and 5:00 pm, M-F
• Hybrid schedule

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Option 1 (Minimum Qualification):

• Eight (8) years full time experience in budget analysis, budget development and implementation, policy development and implementation, public or private sector management or administration (including budget formulation, execution and analysis).
• Please Note:This experience must be clearly documented on your application and the supplemental questions must be answered

Option 2 (Substitution):

• Bachelor's degree from an accredited college or university and four (4) years of full time experience in budget analysis, budget development and implementation, policy development and implementation, public or private sector management or administration.
• Please Note:A transcript listing your degree and conferral date must be submitted at the time of application to verify your education

PREFERRED QUALIFICATIONS AND/OR SPECIAL QUALIFICATIONS

• Experience working with Joint Budget Committee / Office of State Planning & Budgeting
• Expert proficiency in Excel
• Experience acting in senior level finance or accounting position
• Excellent knowledge of general accounting principles, state statutes, state fiscal rules and state purchasing requirements
• Thorough knowledge of state budget processes
• Experience with existing state accounting system, namely the Colorado Operations Resource Engine (CORE).
• Experience with strategic financial management and cost benefit analysis principles and practices

CONDITIONS OF EMPLOYMENT

• Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check is required
• Must be Colorado resident at the time of application
• Position interacts with program staff and members of law enforcement who routinely carry firearms and may be exposed to law enforcement tools, including duty issued firearms during the course of day.

APPEAL RIGHTSIf you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-###-####. Phone: 303-###-####. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.ARE YOU IN NEED OF AN ACCOMODATION?

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at [email protected].

RECRUITMENT TIMELINE INFORMATION AND IMPORTANT NOTICES

• Applicationsare considered complete and accurate at the time of submission. Therefore, additional informationmay notbe solicited or accepted after your application has been received.

• Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

• Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

• Military Veterans:If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.

• Application Tips: For an overview of State of Colorado application process and application tips, please view thisvideo.

• Resumes, Cover Letters,or other documents submitted:willnotbe reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

• NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from state.co.us and [email protected] addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

• Comparative Analysis Stepsmayinclude:

  • Structured application review by a panel of SMEs the week of September 15th

  • Interviews potentially the week of September 22nd.

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