District Office Receptionist - Vallivue School District : Job Details

Position Type: Secretarial/Clerical/District Office Receptionist Date Posted: 8/30/2023 Location: Vallivue School District QUALIFICATIONS

High school diploma or General Education Degree, preference may be given to applicants with college education

Spanish oral/written communcation preferred

Basic secretarial training

Minimum experience in receptionist or school office work as determined by the Board

Knowledge of school district activities, programs, and curriculum requirements

Knowledge of word processing, databases, spreadsheets, and reports

High level of competence in typing, filing, and general computer knowledge

Knowledge of automated office equipment and efficient office procedures

Strong telephone skills and ability to communicate effectively

Work well with students, staff, and the public

Work well under pressure and deadlines

Excellent analytical and organizational skills

Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO Human Resource Coordinator JOB SUMMARY To greet visitors, and to answer and direct incoming calls to appropriate individuals. MAJOR DUTIES AND RESPONSIBILITIES Interacting with the Public

Receive and route incoming calls and correspondence

Sort, screen, and distribute incoming mail and process outgoing mail following federal and state law, administrative rules, and Board policy

Arrange meetings, prepare agendas, and handle followup activities as necessary

Assist, log in, and direct visitors to the school

Provide information about school enrollment and registration

Explain and advise patrons about school organization, programs, and functions

Give out information and appropriate forms to parents, students, teachers, and the public, and collect and organize completed forms

Miscellaneous Office Tasks

Prepare such documents as reports, staff duty rosters, correspondence, handbooks, letters, student records, memos, and monthly statements as necessary to assist the district office staff

Compile and post information on standard forms

Using specific formats and systems, enter a variety of administrative data and review for accuracy

Maintain schedules and calendars

Receive and account for petty cash and activity funds raised

Be responsible for routine clerical functions related to attendance, charts, and record keeping

Maintain a well organized, up to date filing system

Operate equipment, such as computers, copiers, intercom systems, calculators, laminators, telephone systems, and scanners

Assist with daily attendance counts

Other

Relieve other office staff during lunch breaks

Substitute for other office personnel when required

Assume responsibility for his or her continuing professional growth and development by attendance at inservices or trainings

Seek assistance should emergencies arise

Represent the school district in a positive manner

Know and follow school district policy and chain of command

Perform other duties as assigned

BENEFITS: District benefit package for full time employees working 20+ hours per week:

• Medical/vision/dental insurance
• $30,000 life insurance with option to purchase additional coverage
• Employee assistance program (EAP)
• Unlimited accumulation of sick leave
• Personal, bereavement, professional leave, vacation (if applicable)
• Credit reimbursement of up to $300 per year

EVALUATION Performance of this position will be evaluated annually by the superintendent in conformance with federal and state law, administrative rules, and Board policy. TERMS OF EMPLOYMENT This position shall be considered in all respects employment at will . The employment period and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues. NOTE All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired. Legal Reference: I.C. § 33-512 Governance of Schools I.C. § 33-1210 Information on Past Job Performance