Director of Payroll - Flagship Facility Services : Job Details

Flagship is seeking a new Director of Payroll to oversee and manage payroll operations with an exciting recent Workday implementation!

This role includes providing strategic direction for payroll projects, ensuring compliance with tax regulations, and collaborating with Human Resources and Finance. Key responsibilities include processing payroll accurately and timely, handling tax activities, and maintaining effective internal controls.

Benefits:

• Unlimited Vacation
• Bonus eligible
• Work with a fantastic team

Experience and Education

• Bachelor's degree in business, finance, accounting or related field.
• 10 years of progressively responsible supervisory/management experience to include 5 years in a payroll supervisory/management role.
• Experience with Unions and multi-state payroll.
• Experience working with Workday.
• CPP and/or FPC preferred.
• Service Industry payroll experience preferred.
• Led at least one large scale (6,000 employee) payroll system implementation transitioning payroll workflow to an inhouse ERP.
• Previous experience leading offshore payroll shared service function.
• May consider additional years related experience in lieu of education.

Job Duties

• Oversees all the operational management of Payroll, such as, the various payroll functions, ensuring the accurate and timely processing of payroll, including garnishments, benefits and taxes to over 6,000 employees consistent with federal and state wage and hour laws ensuring the integrity of our financial and accounting system.
• Oversees tasks necessary to accomplish payroll processing objectives, including relationships with human resources, accounting, operations, legal, internal/external auditors, and state and federal agencies.
• Oversees the timely and accurate processing of payroll, earnings and deductions. Ensures the accurate deduction and remittance of garnishments, child support, IRS levies and court orders as administered.
• Interacts on a regular basis with the senior management and external customers for integrating solutions that address company goals.
• Establishes payroll strategy and vision to align with human resources, and other corporate initiatives.
• Supports payroll management by resolving all payment issues with benefits, operations leadership and human resources.
• Responsible for all payroll tax activities, compliance with local, state, and federal regulations, and ensuring timely filings of each jurisdiction's periodic returns. Reports state and federal payroll quarterly taxes in a timely and accurate manner.
• Responsible for remaining current on new legislation and regulatory ruling impacting payroll. Designs, maintains and documents effective internal controls for the payroll functions.
• Reviews pending Human Resource forms that impact Payroll/Benefit; Verifies direct deposit and positive pay file sent to bank; Oversees retirement plan payment process; Ensures payrolls are submitted timely.
• Serves as the subject matter expert for preparation and execution of future payroll system implementation.
• Understands Workday time and attendance in relation to payroll processing.
• Collaborates with IT resources to prioritize and resolve both proactive and reactive IT support for all components of our payroll systems, as well as multiple inbound and outbound integrations. Communicates systems issues with management.
• Develops, maintains, updates and communicates organization-wide payroll policies and processes regarding earnings, deductions, time keeping as well as government compliance reporting.
• Ensures compliance with all federal, state, and local laws as well as Institution policy and procedures regarding payroll-related activities.
• Develops and maintains effective relationships with payroll-related vendors, banks and government agencies.
• Performs other duties and special projects as assigned.

Knowledge, Skills & Abilities

• Proven track record of being able to balance the strategic with the tactical: must understand how the payroll strategy impacts the business and be able to articulate and implement a strategic vision for payroll.
• Solid project management experience including track records in implementing transformational payroll initiatives.
• Demonstrated ability and proven track record in driving payroll process and efficiency improvements.
• Deep knowledge of end-to-end payroll systems and processes.
• Excellent interpersonal and communication skills with focus on quality and integrity.
• Must be effective in communicating at all organizational levels.
• Work requires the ability to ensure adherence to all policies and procedures.
• Work requires the ability to effectively interpret and apply organizational policies, procedures, and systems.
• Work requires proven supervisory, customer service, written and verbal communication skills.
• Work requires proven ability to handle multiple complex assignments.
• Work requires the ability to plan, organize, coordinate, and supervise the work of employees as necessary to ensure desired results are achieved.
• Work will require contact with all levels of internal and external personnel and organizations.
• Work requires the ability to work with confidential information as appropriate.
• Strong proficiency in Microsoft Office, specifically Excel.