Director of IDOT QMTP Certification and Recertification - Lake Land College : Job Details

Salary : $56,900.00 - $62,590.00 Annually Location : Main Campus - Mattoon, Illinois Job Type: Full-time Job Number: 202300363 Division: Academic Services Department: Technology General Opening Date: 05/27/2025 FLSA: Exempt Bargaining Unit: N/A Description The Director for the IDOT QMTP (Illinois Department of Transportation Quality Management Training Program) will be responsible for managing the Certification/Recertification Program offered by the College. This position will involve overseeing daily operations, ensuring adherence to IDOT standards, and maintaining the integrity of the State's certification process. Acting as a liaison, the Director will facilitate effective communication between the Division Chair, instructors, students, and other stakeholders, including IDOT, contractors, and participants. Key responsibilities will include supervising staff, managing physical facilities, and providing technological support to both students and IDOT QMTP employees. The role will require exceptional organizational, communication, and instructional skills, along with comprehensive knowledge of IDOT QMTP regulations and procedures. Additionally, the Director will lead efforts in data collection, tracking, and reporting for IDOT learning initiatives while engaging with stakeholders at both state and international levels. Description of Essential Functions (critical tasks)Program Administration & Coordination: 1. Develop annual schedules for potential training and proctoring dates for the IDOT QMTP Certification and Recertification Programs 2. Ensure the up-to-date schedules are made available for print publication and posted on the program website. 3. Monitor the registration process for IDOT QMTP and Certification/Recertification programs. 4. Create and manage sections and sessions in both the IDOT QMTP & Certification/Recertification databases and the College LMS. 5. Ensure secure access, data integrity, and confidentiality in managing the IDOT QMTP & Certification/Recertification databases Staff Supervision & Support: 6. Prepare work schedules for staff, instructors, and consultants. 7. Prepare travel arrangements (car and hotel) for full- and part-time instructors for off-campus classes 8. Supervise consulting instructors and part-time employees, offering guidance and performance evaluation as necessary. 9. Conduct or arrange training sessions for part-time employees to ensure proficiency in assigned tasks. 10. Provide support and assistance to the College LMS administrator, IDOT instructors, and staff in developing and maintaining IDOT-related training materials. Collaboration & Communication: 11. Collaborate with IDOT staff, contractors, and stakeholders to resolve any programming issues or work on projects. 12. Maintain regular communication with the Division Chair regarding class and programming updates. 13. Attend meetings as called by the Division Chair and administrative officers etc. 14. Provide exemplary customer service and professional communication with students, faculty, staff, and stakeholders. Instructional & Student Support: 15. Contact and assist students regarding registration, schedule changes, cancellations while providing timely accurate information about IDOT QMTP & Certification/Recertification training/course offerings. 16. Proctor exams for IDOT classes, maintaining a secure and controlled testing environment. 17. When required provide instruction and training facilitation. 18. Maintain IDOT and industry standards through ongoing professional development and recertification, ensuring up-to-date leadership in program goal and outcomes. Data & Financial Management: 19. Prepare and submit budget annual budget requests for instructional services, rental facilities, equipment, and supplies for the IDOT QMTP & Certification/Recertification program. 20. Oversee and manage the IDOT QMTP & Certification/Recertification program budgets. 21. Audit student grades, certificates, and other data for compliance with IDOT requirements. 22. Provide in-depth data collection, tracking, and reporting for IDOT learning initiatives. 23. Maintain confidential student records for the Trained Technician Database, ensuring timely submission to IDOT. College Involvement & Compliance: 24. Serve on committees aimed at the improvement of the College. 25. Observe, and enforce the College's policies and programs, reporting issues through existing college policies. 26. Other duties as assigned. Specific Functional Job Requirements Education: Bachelor's degree preferred. Associates plus 3-5 years in recent industry experience in Civil Engineering Technology including road construction, materials, and testing. Experience: 3-5 in recent industry experience in Civil Engineering Technology including materials and testing. Teaching experience desired. Knowledge: Skills: Extensive programming skills and knowledge in database management. Ability to troubleshoot database problems. Excellent oral and written communication skills with the ability to communicate with the State of Illinois, customers and international companies. Technical construction language and experience essential. Personal: Versatility, positive attitude, enthusiasm. Teamwork is vital. Great customer service skills and be an ambassador for the college. Ability to work independently. Flexibility and decision-making aptitude are imperative. Physical: Must be able to lift and transport 50 lb. to include rough terrain. Other: Must be willing to travel to and teach classes throughout the state in the IDOT Quality Management Training Program & Recertification Program. This position may require occasional evening work. EMPLOYEE BENEFITS SUMMARYSupport and Supervisory Staff (For specific details, please refer to summary plan documents and/or board policy.) Vacation Hours Full-time support and supervisory employees earn 80 hours of vacation time during their first full year of employment. For each additional year of employment, support staff employees receive an additional 8 hours, up to a maximum of 160 hours. Hours are accrued monthly and can be taken in hourly increments. Hours start accruing from the first day of employment, although employees must complete their 90-day probationary period before using vacation time. There is a maximum carryover of 80 hours into a new fiscal year. Sick Hours Full-time support and supervisory employees earn 96 hours of sick time each year. Hours are accrued monthly (8 hours per month) and can be used in hourly increments. Sick leave may carry over and accumulate with no maximum. Personal Hours Full-time support and supervisory employees earn 40 hours of personal time each fiscal year. For employees who begin in the middle of a fiscal year, hours will be prorated. Personal time can be used in hourly increments. Any unused personal time will be transferred to sick leave at the end of the fiscal year. Parental Leave Paid parental leave of up to four (4) weeks for approved full-time employees with one (1) or more years of service. Holidays Lake Land College provides for nine paid holidays: January 1st, Friday Before Easter, Martin Luther King, Jr., Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, and December 25th. College Closed Days and Summer Work Week Except as may otherwise be provided, if the College establishes a four (4) day summer session work schedule, the standard work day, not including the lunch break, will be eight and one-half (8½) hours, which is equivalent to a thirty-four (34) hour work week, paid at forty (40). In addition, there are six (6) paid College Closed days each year. Tuition Waiver Lake Land College offers tuition waivers for credit courses to current full-time employees, employee's spouse or civil union partner, and their unmarried dependents under age 23. Any fees associated with the classes are the responsibility of the employee. Tuition Reimbursement Full-time employees are entitled to a tuition reimbursement of $200 per credit hour with a maximum of $1200 a fiscal year to advance their education with a baccalaureate, masters, or doctoral degree. Reimbursement is available for courses in which a grade of C or better is received with verification through official transcripts. Retirement Lake Land College employees are members of the State Universities Retirement System (SURS). In addition, all SURS eligible employees will be auto-enrolled in the SURS Deferred Compensation (457b) plan at 3%. (403)b/457(b) Retirement Savings Plans Lake Land College offers a voluntary 403(b) plan and a 457(b) plan. Employees have the option of choosing from a variety of investment funds and can contribute on a pre-tax or post-tax basis. Employees can elect to enroll in a 403(b) and 457(b) plan at any time. The College offers an Employer Match of up to 3% of your gross salary based on certain criteria. Employees will be automatically enrolled in the SURS/Voya 457 plan, with the ability to opt out. Please refer to Board Policies 05.38 and 05.22 for criteria and guidelines. Life and AD&D Insurance Lake Land College provides full-time support and supervisory employees with $40,000 in life and AD&D insurance. Employees may also elect to purchase additional supplemental insurance for themselves, as well as spouse or civil union partner, and their dependent children. Spouses and dependents cannot exceed the amount of the employee's optional benefit. Voluntary Benefits Lake Land College offers Voluntary Short-Term Disability, Long Term Disability, Pet Insurance, Hospital Indemnity, Critical Illness, and Accident Insurance at group rates paid by employees. Flexible Spending Account Full-time employees can elect through payroll deduction to establish a flexible spending account for qualified medical or dependent care expenses incurred during the plan year. These elections are made on a pre-tax basis to save the employee federal and state income taxes. Employees enrolled on a medical flexible spending account can carry over up to $500 from one plan year to the next. Medical Insurance Lake Land College offers two health plan options -a traditional PPO health plan and one High Deductible health plan with a compatible Health Savings Account. Employees can elect coverage for their dependents defined as a spouse, civil union partner, or child under the age of 26. Dependent verification is required. Spouses who are able to obtain insurance through his or her full-time employment are not eligible for the College Insurance. Monthly Rates for January 1, 2025-December 31, 2025 Single Employee + 1 Family Plan A (Traditional) $0.00 $733.63 $972.08 Plan B (HDHP) $0.00* $380.21* $574.98* * Lake Land College will also contribute to a Health Savings Account on behalf of the employee. Health Savings Accounts A HSA is a tax-favored savings account which allows funds to be accumulated tax-free to pay for current and future qualified healthcare expenses. A HSA account is only available if a HDHP, or Plan B is chosen. Lake Land contributes an amount equal to the difference in premiums between Plan A and Plan B. For 2025, this amount is $316.76/month for single coverage, $316.76/month for employee+1 coverage, and $316.76/month for family coverage. Dental Insurance Lake Land College offers Dental Insurance to employees and their qualified dependents at the following monthly cost: Single Employee + 1 Family Dental Insurance $0.00 $18.26 $28.88 Vision Insurance Lake Land College offers Vision Insurance to employees and their qualified dependents at the following monthly cost: Single Employee + 1 Family Vision Insurance $5.59 $10.62 $15.51