Director of Facility Services Main Campus, 2400 Tom L. Wilson Blvd., Galesburg - Sandburg : Job Details

Purpose/position code/classification/level/work relationships

• Provide strategic leadership and operational management of all functions of the Physical Plant department, including construction projects, grounds, maintenance and custodial.
• ADMOMP02510
• Administration, Level II
• Exempt, Non-Bargaining Unit
• Supervises: Assistant Coordinator of Custodial Services, Assistant Coordinator of Grounds Services, Assistant Coordinator of Building Services, Physical Plant Support Specialist, and physical plant staff
• Reports to: Vice President of Institutional Resources
• Principal Working Relationship: Assistant Coordinator of Custodial Services, Assistant Coordinator of Building Services, Assistant Coordinator of Grounds Services, Assistant Coordinator of Building Services, contractors, compliance officers, and insurance agents.

Primary responsibilities

Direct all functions of the Physical Plant department, including maintenance, custodial services, and grounds management.

Implement, communicate, and assure compliance with EPA, OSHA and all other regulatory laws.

Ensure compliance of the ADA/504 and safety rules and regulations of the government consisting of the federal, state and local level.

Oversee the energy management and building control systems.

Develop and implement preventative maintenance programs for buildings, systems, and equipment.

Conduct all inspections and safety audits; maintaining compliance of all environmental, occupational health, and safety requirements at all district facilities covered by the college's insurance underwriters.

Develop, update and manage workplace safety procedures, programs and policies.

Develop and manage the Physical Plant department annual budget.

Monitor expenditures and implement cost-controls related to annual budget and construction projects.

Prepare capital budget requests and long-range facilities plans.

Identify opportunities for operational efficiencies and cost savings.

Train, evaluate, and provide frequent feedback to Physical Plant team including but not limited to; yearly and probationary evaluations.

Prepare and submit to the Vice President reports and documents related to construction and physical plant operations which are necessary to the college.

Responsible for the preparation and the timely submission of required reporting and compliance documentation.

Coordination of construction projects on all campuses

Develop project timelines, budgets, and specifications.

Coordinate with architects, engineers, construction managers, and contractors on construction projects.

Manage bidding processes and vendor selection.

Ensure projects are completed on schedule, within budget, and to quality standards.

Respond to emergency situations affecting campus facilities.

Develop and assess outcomes for departmental initiatives and activities. Report associated metrics and make data-driven decisions regarding plans and actions.

Other duties as assigned.

Assist with:

The Risk Management efforts of the college, including, but not limited to participating on the Risk Management committee.

The development of Physical Plant policies and procedures to be recommended to the Cabinet.

Inventory of all college equipment and property.

Risk-management and loss-prevention activities

Maintain a working knowledge of the college's emergency procedures and actively participate in the college risk-management program.

Monitor conditions, events and circumstances that present risk to the college community. Intervene and/or report as specified in the college's risk-management plan.

Minimum necessary education, skills and experience

Supervisory experience required.

Construction management experience preferred.

Budget management preferred.

Strategic planning or operational planning experience preferred.

Experience in a community college is preferred.

Excellent verbal and written communication skills

Valid driver's license required.

Must be organized, able to work independently and prioritize assignments, and work with multiple projects simultaneously.

Working knowledge of computer systems and software.

The ability to communicate successfully with clients of all ages, socio-economic status, gender, or race.

Exhibits integrity and professionalism.

Spanish or French proficiency preferred.

Physical requirements to perform job functions

Basic dexterity skills (computer work, telephoning and other office equipment).

General physical effort required includes sitting, bending, reaching and some lifting (20 lbs. or less) and the ability to place a work order for anything over that limit

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