Director of Facilities Planning and Operations - Facilities Management - The City University of New York : Job Details

The City University of New York (CUNY) invites applications for the Director of Facilities Planning and Operations in Facilities Management. The role reports to the Chief Operating Officer (COO) and provides direction and daily management of facilities planning, administration and execution of services and operations, space planning, and delivery of project plans at the CUNY School of Medicine (CUNY SoM) in Harlem, New York.

• Consult with the COO to oversee the SoM services/facilities budget including capital budgets for facilities-related requests and projects; management of work order requests to ensure timely completion of tasks.
• Manage various capital projects and other facilities planning and construction initiatives; oversee the development or modifications for medical education simulation, cadaver, and clinical labs.
• Evaluate and analyze the usage and space requirements for offices, science research labs, and other areas or buildings occupied by SoM; oversee and manage space allocations and utilizations.
• Collaborate with the School\'s administrators to develop, implement and monitor campus services and facilities operating policies and procedures.
• Work with the Finance Operations Manager to administer the purchasing and processing of invoices for departments under their purview.
• Oversee and manage the processes for shipping and receiving of mail and packages.
• Work with Finance and related departments to manage and safeguard organization assets, including tracking of all purchased equipment and property, tagging, inventory control, sponsor required reporting, reconciliation, equipment surplus, incoming and outgoing donations and internal reporting as required.
• Oversee and manage facility and equipment maintenance and repair, coordinating with functional experts (e.g., IT, Public Safety, engineering) and outside contractors, maintenance personnel, vendors, suppliers and others.
• Oversee and manage the storage, transfer and disposal of property, medical equipment, chemical waste, and e-waste in accordance with City, State, Federal and University rules and guidelines.
• Manage and oversee the setup and breakdown of events, office moves and setups.
• Work with the Budget and Finance Offices to identify necessary purchases for the campus including technology, furniture, office supplies, cleaning products, contractor and vendor services.
• Serve as liaison with building management for the HVAC system and installation of electrical services.
• Supervise the Audio-Visual staff, Broadcast Engineer, Custodial and other Facilities Staff.
• Represent the School on University Committees, such as the Environmental, Health, Safety and Risk Management Committee.
• Perform other related duties as assigned by the COO or designee.

• Bachelor\'s degree in planning, architecture, engineering, or related field and eight (8) years\' applicable experience is required.

• Bachelor\'s or Master\'s Degree in operations, business administration, or a related field.
• Experience in facilities management, medical laboratory and space planning, preferably in a higher education or medical school environment.
• Experience managing facilities-related capital projects and construction.
• Knowledge of CUNY and New York State asset management, procurement and other relevant regulations and guidelines.
• Experience with space management, room scheduling and inventory/asset management software.
• Experience serving as liaison between building occupants and facilities professionals.
• Exceptional customer-service orientation and demonstrated ability to collaborate with diverse constituencies, including faculty, staff, students, visitors, facilities and maintenance personnel and others.
• Strong organizational skills with the ability to work in a fast-paced environment and establish priorities, manage multiple demands and meet deadlines.
• Excellent written and verbal communication skills.
• Experience supervising staff.
• Knowledge of PeopleSoft asset management and procurement modules a plus.
• Ability to work evenings and weekends, as needed.

Directs, plans, and supports the facilities and space requirements of academic programs and other facilities as required.

• Works with Directors and Department Chairs to determine short- and long-range facilities requirements
• Facilitates the design and renovation of classrooms and laboratories
• Participates in long-range planning for academic department needs
• Performs space utilization and efficiency studies, determines space needs, and prepares master plans
• Manages space inventory databases
• Coordinating with University resources, assists in managing major design and construction projects
• Performs other duties as required

Salary Range: $88,986 - $137,185. Salary commensurate with education and experience. CUNY\'s benefits contribute significantly to total compensation, including health plans, retirement/pension benefits, tuition waivers for CUNY graduate study, and generous paid time off.

Note: CUNY is implementing salary schedule increases. See EEO statement for details.

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 30814 or Title. Director of Facilities Planning and Operations. Select Apply Now and provide the requested information. Candidates should provide a resume and cover letter.

Closing date: Open until filled. Review of resumes to begin on September 9, 2025.

CUNY encourages people with disabilities, minorities, veterans and women to apply. Applicants and employees will not be discriminated against on the basis of any legally protected category. EEO/AA/Vet/Disability Employer.