Director of Facilities and Fleet Management - Arapahoe County : Job Details

Director of Facilities and Fleet Management

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Director of Facilities and Fleet Management

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DescriptionArapahoe County Facilities and Fleet Management provides full-service physical plant operations management, capital construction management, project management and lifecycle maintenance/repair of all vehicles and equipment. The more than 100 staff members maintain the value of the 1,232,356 square foot portfolio of 34 buildings owned and operated by the County, are responsible for all preventative maintenance, management and repairs for more than 1300 County vehicles and equipment, and for all new construction, remodels, and non-construction/special projects.

DescriptionArapahoe County Facilities and Fleet Management provides full-service physical plant operations management, capital construction management, project management and lifecycle maintenance/repair of all vehicles and equipment. The more than 100 staff members maintain the value of the 1,232,356 square foot portfolio of 34 buildings owned and operated by the County, are responsible for all preventative maintenance, management and repairs for more than 1300 County vehicles and equipment, and for all new construction, remodels, and non-construction/special projects.The Director of the Facilities and Fleet Management (FFM) Department reports directly to the Board of County Commissioners and is the Arapahoe County Government authority in the field of Facilities and Fleet Management. The FFM Director leads staff in strategic and tactical planning for the department, staff management and the full scope of administration and operation activities, and personnel engaged in the FFM divisions: Administration, Project Management, Facilities Services (Building & Grounds), Fleet Management, and Property Management.Duties

• Facilities Management and Building Operation Supervision to include: Plan and administer all maintenance of building operation and its equipment; Plan and direct the repair and alteration of existing structures and related equipment; Develop, implement and revise as necessary building maintenance service policies and programs; Monitor building maintenance contracts for code and regulatory compliance; perform quality control inspections to ensure adherence to all specifications and industry standards
• Negotiates leases for County use; negotiates and maintains contracts for departmental use; and approves payments of purchase orders, contracts, etc.
• Ensures facility improvements and capital projects are completed in accordance with federal, state, and local regulations, code requirements, and county standards, responsible for acquisition and disposal of County properties.
• In collaboration with facilities engineers prepare and manage deferred maintenance program; prepare and deliver recommendations and funding proposals pertaining to deferred maintenance projects
• Prepare recommendations of building and facilities modifications to enhance energy conservation; implement approved conservation measures and create policies, procedures, and guidelines to accomplish energy conservation objectives.
• Maintains fleet and equipment including purchasing, scheduling, tracking, maintaining and repairs to expand or enhance the fleet; promotes safety awareness by implementing policies and procedures; plans organize and directs the operations of regular maintenance on all vehicles; established efficient routes and transit schedules; develops methods to decrease cost and improve efficiency
• Establish departmental productivity standards; Assign, prioritize and assess the work of FFM supervisory and division managers; interview and recommend employment for departmental supervisory staff; direct selection of department staff; Ensure that staff have appropriate training to perform their duties effectively and safely; Promote continuous improvement of teamwork, workplace safety and environmental practices; Determine the need and direct the preparation of specifications and plans for contract and force labor work in support of the County's departmental programs
• Remains current with trends and developments in fields related to the focus of the FFM department, including facilities and utilities management, fleet management, project management and financial applications that enhance the management of these and other FFM operational activities
• Serves as a member on various County committees and task forces, attending meetings and providing input based on expertise and observations, as appropriate; May act as an agent of the County in performing the various roles associated with property ownership. This array of roles performed in another setting would be described as Leaser, Property Owner, Landlord, Property Manager, and various other roles associated with property management.
• Directs and reviews budget preparation, proposals and recommendations for the Department in compliance with directions issued by the Finance Department, including analyzing past expenditures to determine needs; establishes and maintains budgetary controls; complies with county purchasing procedures and implements within the department; administers approved budgets, monitoring expenditures. Presents to the Board of County Commissioners as appropriate. Ensures proper development and maintenance of financial controls for expenditure and revenue accounting and reporting records; approve accounts payable and billings for fees charged to other County departments, and/or outside customers.
• When assigned through the direction of the BOCC, will coordinate and/or facilitate Countywide projects or activities that involve multiple departments, offices and/or agencies.

RequirementsSkills, Abilities and Competencies:

• Leadership: clearly sets expectations and delegates tasks and responsibilities, provides challenging assignments, holds development and performance discussions, motivates and coaches employees in development opportunities, fosters and supports open dialogue and differing opinions/perspectives. Able to put individuals in environments where they can be successful.
• Relationship Building and Influence: Ability to quickly build effective and mutually respectful relationships with people from various backgrounds and personality styles. Uses diplomacy, tact and respect when communicating with individuals, especially during conflict or high-tension situations. Collaborates with peers to find common ground to solve problems and easily gains trust and support.
• Service Oriented: Dedicated to meeting the expectations of internal and external customers. Responds in timely and thorough manner, prioritizes needs, and ensures customer satisfaction at all times.
• Ideation: Enjoys problem solving especially like solving organizational problems. Frequently anticipates what is going to happen and provides strategic options/solutions.
• Focus: Able to select a direction, maintain that direction, and/or make corrections as necessary. Is goal-oriented by setting objectives and measuring progress toward those goals. Demonstrates determination in achieving goals to bring about appropriate change. Able to perform complex analysis in the achievement of goals.

Behavioral Competencies (these are required for all Department Directors at ACG):AccountabilityAccessibilityInclusivityIntegrityActively participate as a member of the E-Team to develop partnerships, collaborate, and develop and identify opportunities to increase organizational effectiveness.Education And Experience

• Bachelor's degree in Engineering, Architecture, Urban Planning, or related field.
• 10+ years progressive responsibility requiring the demonstration of leadership skills in Facilities Management.
• 8+ years supervisory/management experience
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

Preferred Education And Experience

• Master's Degree in Business Administration
• Colorado Broker Associate Real Estate License (Active)
• Experience in Fleet Management.
• CIP (Capital Improvement Plan) experience.
• Experience operating in a Union environment.

Supplemental InformationPre-Employment Additional Requirements

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
• Possession of or the ability to obtain a Colorado class “C” driver's license.
• Security clearance required: will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check

Post-Employment Requirements

• Must be able to work some evenings and weekends.

Work Environment

• Work is generally confined to a standard office environment with occasional exposure to hazardous road conditions and weather elements.

Physical DemandsThe following are some of the physical demands commonly associated with this position.

• Spends 75% of the time sitting and 25% of the time either upright or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

DefinitionsOccasionally: Activity exists less than 1/3 of the time.Frequently: Activity exists between 1/3 and 2/3 of the time.Constantly: Activity exists more than 2/3 of the time.

• Arapahoe County does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information, sexual orientation or any other status protected under the law. It is our intention that all qualified applicants be given equal opportunity in any term, condition, or privilege of employment and that selection decisions are based on job-related factors. Arapahoe County is committed to making employment accessible to persons with disabilities.
• In accordance with Senate Bill 23-058, applicants understand that Arapahoe County will not request or require the applicant to include their age, date of birth, or date of attendance/graduation date on the initial application. Applicants understand that Arapahoe County can request or require an individual to provide documentation including copies of certification, transcripts, and other materials created by a third party. The applicant understands that the applicant can redact, if they so choose, information that identifies age, date of birth, or dates of attendance/graduation from an educational institution on those requested/required certification, transcripts and other materials created by a third party.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-###-####. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.As a Regular Full-Time employee at Arapahoe County Government, you are eligible for benefits such as:

• Medical, Dental, and Vision Insurance
• Life and Supplemental Life Insurance
• Short and Long Term Disability
• Mandatory Pension Plan
• Deferred Compensation Plan
• Pre-paid Legal Services
• Vacation and Sick Leaves
• Holiday pay
• Training and Educational Reimbursement Opportunities

For a more detailed listing of our benefit programs, click on the MENU link on the left and then Benefits Summary.01Please choose the response that best describes your educational background.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Bachelor's Degree in Architecture, Engineering, Urban Planning or related field
• Master's Degree
• Master's Degree in Architecture, Engineering, Urban Planning or related field

02Choose the response that best describes your years of progressive experience in Facilities and/or Fleet Management.

• No Experience
• Less than 8 years of experience
• 8 years to less than 10 years of experience
• 10 years to less than 12 years of experience
• 12 years to less than 14 years of experence
• 14 years to less than 16 years of experience
• 16 years to less than 19 years of experience
• More than 19 years of experience

03Please choose the answer that best describes your supervisory/management experience.

• No Experience
• Less than 7 years of experience
• 7 years to less than 10 years of experience
• 10 years to less than 12 years of experience
• 12 years to less than 14 years of experience
• More than 14 years of experience

04Do you possess an active Colorado Broker Associate Real Estate License?

• Yes
• No

05Have you been responsible for managing multiple buildings? If so, please list how many, their square footage, and range of age of those buildings.06Have you held a Senior level position where you have managed multiple layers of management within an organization?

• Yes
• No

07Briefly describe how your professional experiences demonstrate the leadership skills needed to be successful in this role.08Do you have a current, valid driver's license?

• Yes
• No

09Have you received eight or more points within the past twelve months or twelve or more points within the past twenty-four months against your driving record?

• Yes
• No

10How many moving traffic violations have you been cited for in the past two years?

• Less than 3 violations
• 3 or 4 violations
• 5 or more violations

11In the past three years, have you had your driver's license revoked or suspended?

• Yes
• No

12Please describe your experience in Fleet Management.13Do you have experience with CIP (Capital Improvement Planning)?

• Yes
• No

14Do you have experience operating in a Union environment?

• Yes
• No
• Required Question

Seniority level

• Seniority levelDirector

Employment type

• Employment typeFull-time

Job function

• Job functionManagement and Manufacturing
• IndustriesGovernment Administration

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