Director of Events and Venue Management - New York City - Vanderbilt University Medical Center : Job Details

Position Overview:

The director of events & venue management will be a creative thinker, collaborator and leaderwho manages all aspects of event production, internal teams, external vendors, and venuepartners. As a key member of the Vanderbilt-NYC team, the director will drive meeting andexceeding event revenue opportunities and has the qualities to lead a multi-stakeholder processfor signature events and ensure the production of Vanderbilt University-NYC events are world-class.The director will also manage vendor and venue relations by sourcing new business, negotiatingcontracts and pricing, managing event operations, which at times will require hands-on eventlogistics. Additionally, in collaboration with leadership, the director will establish annualperformance and venue metrics that includes projected and realized revenue.The director will also provide leadership and guidance to the Assistant Vice Chancellor forStrategic Initiative and Executive Director of Operations & Engagement, Vanderbilt University-NYC regarding opportunities to leverage brand, venue and community engagement. Thisposition requires building key relationships with Vanderbilt University's conferences and eventsteams leveraging existing systems, processes, on the ground support, and brand managementstandards.

Key Responsibilities:

1. Event Management & Strategy:

• Lead and execute the planning and coordination of intake bookings, including but notlimited to weddings, film shoots, conferences, trade shows, and client engagements,ensuring alignment with Vanderbilt's vision, goals, and revenue targets.• Develop a cohesive event strategy working cross-functionally with marketing andcommunications, vendors, and key regional partners to ensure events contribute tobusiness growth and brand positioning.• Oversee the design, execution, and continuous improvement of event formats ensuring aworld-class guest experience and driving company visibility and sales opportunities.

2. Venue Utilization and Management:

• Manage and optimize the use of the Vanderbilt University-NYC campus, ensuring themost effective and efficient use of space for both internal and external events.• Maximize venue revenue by identifying new business opportunities, including hostingthird-party events, partnering with external organizations, or offering services to externalclients.• Oversee venue logistics, ensuring all technical, operational, and customer-facing aspectsare seamlessly coordinated for each event.•• Oversee venue logistics, ensuring all technical, operational, and customer-facing aspectsare seamlessly coordinated for each event.• Negotiate contracts with venue partners, ensuring favorable terms for both short-termand long-term business goals.• Conduct regular venue assessments and implement strategies to enhance operationalefficiencies and increase venue profitability.

3. Sales & Revenue Generation:

• Develop and implement strategies to increase event-related sales, including partnershipsand venue rentals.• Work with key vendors to integrate event offerings into broader sales strategies, targetingkey markets and revenue streams.• Create promotional materials and sales packages for the venue, targeting potentialclients and partners to host events or utilize venue space.• Analyze event and venue performance data to assess revenue outcomes, identify growthopportunities, and adjust strategies accordingly.• Foster strong relationships with event sponsors, clients, and external vendors to securerepeat business and long-term partnerships.

4. Operational Oversight:

• Ensure seamless execution of all operational aspects of events, including logistics,staffing, vendor management, and coordination of all physical and digital event elements.• Establish and monitor event-related key performance indicators (KPIs), ensuring highstandards of service delivery and guest satisfaction.• Oversee budgeting and financial forecasting for events and venue-related projects,ensuring projects are completed on time and within budget.• Continuously identify and implement operational efficiencies, leveraging technology andbest practices to optimize processes.

5. Team Leadership & Stakeholder Management:

• Lead, mentor, and develop a team of event coordinators and operational staff.• Collaborate with senior leadership, the General Theological Seminary/VTS, VanderbiltConferences and Events, and other departments to align events and venue activities withorganizational goals.• Build and maintain strong relationships with key stakeholders, including internal teams,external vendors, clients, and partners.• Regularly update leadership on event performance, venue utilization, and sales efforts,offering data-driven insights and recommendations for improvement.

Qualifications:

• Bachelor's degree in Business, Event Management, Hospitality or a related field.• 10+ years of experience in event management, operations, and sales, with a proventrack record in venue management and revenue growth.• Strong understanding of venue management, sales strategies, and revenue generation inthe events industry.• Proven experience in leading cross-functional teams and managing large-scale eventsfrom concept through execution.• Excellent communication, negotiation, and interpersonal skills with a strong sales andcustomer service orientation.• Committed collaborator, team member, and communicator with the ability to takeinitiative, solve problems and brings an enthusiastic and optimistic outlook.• Ability to analyze complex data and present actionable insights for improving eventoutcomes and sales performance.• Advanced knowledge of event management software, CRM systems, and financialmanagement tools.

Preferred Qualifications:• Master's degree in Business Administration or a related field.

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $132,750.00 to USD $147,500.00