Director of Corporate Meetings - LMC : Job Details

LMC is a leading buying group for a network of independent family-owned building material companies across the US. As their buying group, LMC negotiates and facilitates procurement opportunities for the most desired brands in the lumber and building materials industry. We also work to provide operational support with focus on logistics, capital equipment, technology, and marketing. By leveraging the billion-dollar buying power of our members, LMC ensures our members have a competitive edge to capture more of their local market share.

We are currently seeking an experienced Director of Corporate Meetings who will be responsible for LMC's tradeshow and event strategy and will lead a team to flawlessly plan and execute events designed to support commercial activity and to improve engagement with our members (customers) and suppliers. This high-impact leadership role is responsible for designing experiences that drive business outcomes, foster supplier and member engagement, and support LMC's strategic growth initiatives. The Director will oversee a team of event professionals and collaborate cross-functionally across the organization.

Primary Responsibilities:

Meetings:

• Strategic Planning

  Develop and implement event strategies, in collaboration with senior leadership team, that align with business objectives and company goals.

• Budget Management

  Oversee and manage budgets for all corporate meetings and events, ensuring cost-effective solutions. Responsible for event budgets more than $3 million in meeting and travel spend. Works with stakeholders on individual budgets with a focus on maintaining fiscal responsibility including reconciliation of all income and expenses.

• Vendor Managemen

  t: Negotiate contracts, select vendors, and manage relationships with vendors to ensure quality and timely delivery. Vendor management includes, but is not limited to, venue selection, hotels, facilities, food and beverage, entertainment, audio visual, registration, creative services, and destination management.

• Event Execution

  Oversee the planning, logistics, and on-site execution of meetings and events, ensuring a smooth and successful experience for attendees. Includes significant collaboration with Marketing and other stakeholders. Uses project management skills to organize tasks across the organization.

• Team Leadership

  Lead and manage a team of event planners or coordinators, providing guidance, training, and support.

• Post-Event Evaluatio

  n: Analyze event results, gather feedback, and identify areas for improvement in future events.

• Communication

  Communicate effectively with internal stakeholders and external clients to ensure clear communication and alignment.

• Committee Responsibility

  Recommends educational sessions and speakers to the Planning, Development & Education Committee.

Roundtables and Other Engagement Opportunities

• Developing and Implementing Roundtable Strategy

  Collaborating with other executives and the Planning, Development and Education Committee (PD&E), developing, and implementing a comprehensive strategy for conducting roundtables, including topics, frequency, and engagement tactics. Identify new roundtables for various functions or roles within the membership.

• Roundtable Facilitation Strategies

  In collaboration with other stakeholders, determine the best facilitation strategies for each type of roundtable and ensure adequate resources and support are provided.

• Gathering Feedback

  Systematically collecting and analyzing feedback from roundtable discussions, identifying trends and key insights. Communicate with relevant stakeholders.

• Improving Participant Experience

  Collaborating with internal teams to implement improvements based on roundtable feedback, ensuring better participant experience.

• Recruiting and Managing Participants

  Identifying and recruiting appropriate participants for the roundtables, ensuring desired representation.

• Monitoring Participation Satisfaction

  Tracking and analyzing key metrics related to participant satisfaction and retention, identifying areas for improvement.

• Staying Current with Industry Trends

  Keeping abreast of industry trends and best practices in feedback and engagement.

• Additional Engagement Opportunities

  In collaboration with the PD&E Committee, identify additional engagement opportunities that facilitate collaboration between members.

Travel

• Travel Management

  Responsible for oversight of travel management including policy administration and adherence and all operational issues.

• Vendor Management:

  Develops, implements, and manages all travel vendor relationships and programs (agency, air, hotel, car rental and ground transportation).

• Biennial Sales Committee

  Works with the Biennial Sales Committee and outside vendor(s) on company-sponsored trips for members, including committee meeting management and reconciliation of charges to participants.

Qualifications:

• Bachelor's degree in business administration, marketing, meeting management, public relations, or hospitality
• Ten (10) years of executive level experience in planning and producing large-scale events, meetings, and conferences in a business-to-business environment. Excellent negotiation skills and demonstrated experience in site selection and contracting.
• Proven ability to lead and manage teams, delegate tasks, and motivate staff.
• In-depth knowledge of event planning processes, logistics, and best practices.
• Strong financial acumen and experience in managing budgets and contracts.
• Excellent communication and people skills to interact effectively with stakeholders and vendors. Demonstrated record of an ability to work collaboratively across and organization.
• A deep understanding of customer needs and expectations, with a passion for providing excellent customer service.
• Strong organizational and time management skills to manage multiple projects and deadlines.
• Ability to identify and resolve problems, make sound decisions, and adapt to changing circumstances.
• Ability to keep current with industry trends and best practices in corporate event planning.