Director of Administration - New York State Civil Service : Job Details

NY HELP No

Agency Interest on Lawyer Account Fund (IOLA) Fund

Title Director of Administration

Occupational Category Administrative or General Management

Salary Grade NS

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $125000 to $145000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 11 East 44th Street

City New York

State NY

Zip Code 10017

Duties Description Interest on Lawyer Account Fund of the State of New YorkFunding civil legal assistance for low-income New Yorkers since 1984Job Title: Director of AdministrationEmployer: New York State Interest on Lawyer Account Fund Location: New York, New YorkDate Posted: August 26, 2025 Deadline: Open until Filled; Review Begins September 10, 2025About New York State Interest on Lawyer Account Fund (“IOLA Fund”)Founded in 1983, with the strong support of the New York State Bar Association, the legislature created the IOLA Fund to provide additional financial support to civil legal service organizations that had been decimated by federal budget cuts. Today, the IOLA Fund helps low-income people in New York State obtain help with civil legal problems affecting their most basic needs, such as food, shelter, jobs, and access to health care. The IOLA Fund is a fiduciary fund administered by IOLA's publicly appointed Board of Trustees. The revenue is held in the custody of the State Comptroller and subject to government procurement rules. Attorney ethics and relevant IOLA rules require attorneys to deposit funds received from clients either in interest-bearing accounts for the benefit of the clients or in interest-bearing IOLA accounts. Financial institutions that elect to participate in the IOLA program are subject to certain interest and reporting requirements. The interest generated from these IOLA accounts provides the revenue for grants awarded by the IOLA Board of Trustees to non-profit civil legal services providers for the purpose of delivering civil legal services to low-income New Yorkers and for improving the administration of justice. IOLA grantees vary in size and focus, providing a myriad of legal services: direct representation, advice and counsel, pro se assistance, legal education, and referrals to low-income or otherwise disadvantaged individuals. IOLA grantees also provide legal trainings, engage in partnerships and community collaborations, and initiate impact cases that enhance the quality of life for all New Yorkers. IOLA's current five-year grant cycle awarded $561.5 million to 87 nonprofit organizations that provide legal assistance to people living across New York's 64 counties. The OpportunityIOLA Fund is seeking a skilled and collaborative Director of Administration to join its trusted and mission-driven team. Reporting to the Executive Director, the Director of Administration is expected to manage all aspects of IOLA's financial activities and administrative operations, including human resources, budgeting, expenditures, grant and other vendor contracting, grant recommendations, grant monitoring and evaluations, data collection, bank compliance, facilities, IT, and records management. This is a senior management position requiring a high degree of independent judgment and professionalism in developing and implementing agency-wide administrative and financial policies and procedures. The Director of Administration is the IOLA Fund's primary liaison to many New York State government agencies, including the Division of Budget, Office of the State Comptroller, and Business Service Center. The essential functions of the Director of Administration position include:• Develop standards, promote activities that enhance, and oversee all operational procedures, including building operations and facilities management. • Serve as a liaison with NYS Business Services Center on personnel matters, including payroll, benefits, and leave time to ensure compliance with all policies and procedures.• Supervise five staff, including the performance evaluation process.• Serve as a liaison with the NYS Division of Budget in the preparation and execution of IOLA's annual budget.• Monitor expenditures, analyze variances, and manage necessary adjustments to appropriation and cash levels. • Maintain, prepare and report on all fiscal matters, including revenue collection, expenditures, and budget variances as well as any other fiscal related activities. • Oversee all grant and other vendor contracts, including oversight of operational invoices, maintenance of financial logs and on-line systems reports, and payment verification with the NYS Office of the State Comptroller.• Oversee procurement card purchases and staff travel expenditures to ensure compliance with applicable NYS guidelines.• Oversee filing and records management (digital and paper) to ensure that records are effectively organized, maintained, and kept in compliance with applicable records retention and disposition procedures.• Respond to any audit requests. • Prepare and present accurate and timely financial reports for the Board of Trustees at quarterly meetings. • Serve as a trusted advisor to the Board of Trustees, Executive Director and General Counsel as necessary.• Perform any other duties and responsibilities that may be assigned. Preferred Skills• Advanced degree in accounting, business administration, business management, economics, finance, or public administration, or related field.• 10 or more years of administrative and financial supervisory experience.• Senior managerial and executive experience in New York State government, non-profit, or philanthropy.• Knowledge of laws and policies that govern New York State government contracts (e.g., Guide to Financial Operations).• Prior experience working with NYS government systems (e.g., SFS).Compensation & Benefits• Full-time salary: $125,000-145,000, commensurate with experience, plus location pay of $4,000.• Benefits: health and prescription drug benefits under the New York State Health Insurance Program (Empire Plan), Dental insurance, Vision Care, New York State Flexible Spending Account, NYS-Ride, life insurance, employee assistance program, New York State retirement plan, paid time off, and more.• IOLA operates in a hybrid work environment.ContactTo express interest, please submit a cover letter and resume to [email protected]. IOLA is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants.To learn more about IOLA Fund, please visit www.iola.org.

Minimum Qualifications Qualifications and Education Requirements• A bachelor's degree in accounting, business administration, business management, economics, finance, public administration, or related field.• At least 7 years of administrative and financial supervisory experience.• Proficiency with data management software systems (e.g, grant making, procurement, and contracting systems).• Proficiency with financial analysis.• Experience working with or for government entities.• Strong communication skills with the ability to communicate in a clear and succinct manner both orally and in writing.• Strong reasoning, analytical, and research capabilities.• Exceptional organizational skills and attention to detail with a mature and professional style.• Experience managing multiple projects with competing timelines and priorities simultaneously.• Ability to supervise and manage staff effectively. • Proficiency with Microsoft Office Suite.• Unquestioned integrity and ethics.

Some positions may require additional credentials or a background check to verify your identity.

Name Christine Fecko

Telephone 646#######

Fax

Email Address [email protected]

Address

Street 11 East 44th Street

City New York

State NY

Zip Code 10017

Notes on Applying To express interest, please submit a cover letter and resume to [email protected].