Director Meeting Planning - Joule : Job Details

Director Meeting Planning

Joule

Job Location : Florham Park,NJ, USA

Posted on : 2025-09-08T15:03:51Z

Job Description :

Job Title: Director, Meeting Planning (PERM)

Location: US-NJ-Florham Park

Overview:

The Director of Meeting Planning oversees the US meeting planning functions, including execution and management of all non-HCP, internal (onsite) and external (off-site) meetings. This role requires expertise in event planning, vendor management, budgeting, and ensuring compliance, with significant interaction with internal stakeholders and high-profile clients, including C-suite executives.

Responsibilities:

  • Manage all US non-HCP meetings such as sales meetings, launch events, town halls, conferences, and hybrid meetings.
  • Lead project planning for each event, including venue sourcing, budgeting, vendor negotiations, agenda creation, and logistics management.
  • Negotiate contracts to minimize risk and costs.
  • Develop and monitor budgets and financial reports.
  • Coordinate logistics, including venue management, attendee registration, audiovisual requirements, and on-site support.
  • Represent US meetings internally and support ad-hoc event needs.
  • Supervise administrative support for meeting planning tasks.

    • Minimum Job Requirements:

  • Bachelor's Degree required.
  • 8-10 years of experience in corporate meeting/event planning, preferably in the pharmaceutical industry.
  • Experience managing onsite, remote, and hybrid meetings, including vendor and resource management.
  • Proficiency in meeting planning platforms (e.g., CVENT) and remote meeting tools (e.g., Webex, Teams).

    • Competencies:

  • Excellent project management and organizational skills.
  • Ability to adapt in a fast-paced environment.
  • Strong interpersonal, communication, and relationship management skills.
  • High emotional intelligence and problem-solving abilities.
  • Willingness to work flexible hours and travel 30-50% of the time.

    • Additional Details:

    • Seniority level: Director
    • Employment type: Contract
    • Job function: Business Development and Sales
    • Industry: Staffing and Recruiting
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