Director, Events and Conferencing - William Paterson University : Job Details

The Director reports to the Associate Vice President of Finance and works closely with management in the office to manage the planning, execution, and management of all university events and conferences, encompassing internal and external events, while also overseeing campus space rentals and ensuring smooth operations. Creates and maintains a dynamic student workforce with emphasis on promoting learning, and business skill development in a diverse multi-cultural setting. The Director operates independent judgment, is responsible for processing rental revenue transactions, possesses entrepreneurial skills, and financial acumen to make business decisions. The Director represents the department during evening and weekend meetings and events as warranted.

We invite you to join William Paterson University: a wonderful community to learn, work, grow, and thrive. William Paterson University has been named to Forbes' prestigious Best Employers by State list for 2024, recognizing the institution as one of the best-ranked employers in New Jersey based on nationwide surveys. WP is one of four education institutions on the Garden State's list this year. Here is the link to the article forbes-best-in-state-employers-new-jersey-2024.

William Paterson University is among more than 40 companies and organizations that will be honored with a 2024 NJBIZ Empowering Women Award for their commitment to supporting and elevating women employees.

William Paterson University employs approximately 1000 full time employees in the state who work in a variety of positions ranging from professors to administrative assistants and administrators, physical plant operations, campus police, athletics coaches, academic advisors, and more. William Paterson University supports a remote friendly hybrid work schedule for this role. William Paterson also boasts a four-day summer work week from mid-May to mid-August (Fridays off), during which all employees participate in our award-winning Summer Learning series.

Spanning more than 400 wooded acres in suburban Wayne, New Jersey just 20 miles from New York City our campus is one of the most diverse in the nation and it ranks in the top 4 percent of colleges for social mobility. William Paterson is a strong proponent of employees growing their careers there. More than fifty percent of the University's roles are filled by promotions from within. We're not only committed to social mobility for our students, but also for our employees.

Your work as a member of our team is important to our students and to the progress of our University. What you do here matters, and we value every contribution.

The Director reports to the Associate Vice President of Finance and works closely with management in the office to manage the planning, execution, and management of all university events and conferences, encompassing internal and external events, while also overseeing campus space rentals and ensuring smooth operations. Creates and maintains a dynamic student workforce with emphasis on promoting learning, and business skill development in a diverse multi-cultural setting. The Director operates independent judgment, is responsible for processing rental revenue transactions, possesses entrepreneurial skills, and financial acumen to make business decisions. The Director represents the department during evening and weekend meetings and events as warranted.

• Develops, implements, and conducts campus training on events and conferencing for staff to ensure efficient functioning of events and conferencing functions.
• Develops and implements event and conference growth strategies aligned with the university's goals.
• Coordinates with various stakeholders, including faculty, staff, students, and external clients the planning, execution, and evaluation of events and conferences in collaboration with other management.
• Provides event planning consultation to administrative departments and outside clients, conducts facility search, verify availability, identifies, and recommends locations best suited to support event needs.
• Manages budgets, timelines, and resources for events and conferences. Manage the entire event lifecycle, from initial planning to post-event evaluation.
• Develops, implements and maintains event management systems and procedures.
• Manages and actively solicit for external events and campus space rentals Develop and implement a strategy to attract external clients and increase revenue from campus rentals. Market university facilities and services to potential clients. Manage contracts and negotiations with vendors and clients.
• Develops and oversees contracts, insurance requirements and invoices for external group events and catering.
• Provides and coordinate campus tours of facilities for potential clients including summer conference groups
• Hires, schedules, supervises, and trains student staff on the event scheduling process and the reservation system.
• Represents the department at meetings, serves on committees, and participates in training seminars and other professional conferences to maintain a high level of professional development.
• Establishes and maintains cooperative working relationships with administrators, faculty, staff, students, student organizations and external clients.
• Performs other duties as assigned that are appropriate for the position.

• Bachelor's degree in business or related field from an accredited college or university. Applicants who do not possess the required education may substitute required experience on a year-for-year basis (30 credit hours is considered one year of college).
• Two years of professional experience as an administrator working in event planning and scheduling in a university environment.

• Proficiency in online event scheduling systems (such as 25 Live) highly desired.
• Demonstrated ability to work with database driven software platforms and proficiency with utilization of various technologies and software including Word, Excel, Access, Outlook, and Power Point.
• Demonstrated ability to provide training and, creating professional correspondence and communicating across stakeholder groups with superior interpersonal skills.
• Demonstrated ability to resolve and manage conflict proactively and project a positive attitude.
• Excellent organizational skills and ability to work with diverse populations.
• Flexibility to work evening and weekend hours during the course of the year.

This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Non-Aligned Salary - $82,500 - $110,000

This position may be eligible for a comprehensive benefits package, which includes health and dental insurance and retirement plans. To learn more, please visit:

Interested candidates will be prompted to complete an application and submit a cover letter and resume/CV.

Submission of all documents listed is required for consideration and all documents should be uploaded where prompted to upload your resume/cv.

General questions related to this application process, please contact [email protected]. Please include with your inquiry the Job Requisition number beginning with R as well as the job title and department.

Salary Range: $85,000-$105,000

Total Rewards and Benefits: Click here to view the total rewards of working at WP

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EEO Statement

William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply.

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