Digitization Specialist - Koniag Government Services : Job Details

Koniag Information Technology Services (KITS), a Koniag Government Services company, is seeking a Digitization Specialist to support our Army customer in Huntsville, Alabama. This position requires on-site presence in Huntsville, Alabama.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

The Digitization Specialist will be responsible for supporting the conversion of physical records to digital formats as part of comprehensive records management initiatives at HQ AMC. This on-site role will focus on the digitization aspects of records management for Army Materiel Command (AMC) Headquarters, supporting the conversion of physical records to digital formats and ensuring proper integration into electronic records management systems. The ideal candidate will have experience with document scanning technologies, quality control processes, and digital records management.

Principal responsibilities will include but are not limited to:

• Support comprehensive records management efforts with a focus on digitization processes

• Assist in inventorying physical records to identify digitization priorities

• Prepare documents for scanning, including removing staples, smoothing pages, and organizing batches

• Operate document scanning equipment to convert physical records to digital formats

• Implement quality control measures to ensure accurate and complete digitization

• Apply appropriate metadata to digitized records to enable effective retrieval

• Support the implementation of the Army's standardized classification system for digitized records

• Organize digitized records by mission set, record type, and sensitivity within SharePoint Online

• Ensure digitized records are properly indexed and easily retrievable

• Prevent commingling of different record types in digital repositories

• Apply appropriate retention labels to newly digitized records

• Verify the quality and completeness of digitized records before disposition of physical originals

• Coordinate with HQDA on digitization requirements for long-term records

• Ensure digitized records are properly archived within SharePoint Online

• Support compliance with relevant regulations (HIPAA, FOIA/PA, etc.) for digitized records

• Assist in implementing security measures for sensitive digitized information

• Support training efforts related to digitization processes and handling of digitized records

• Provide customer support for accessing and managing digitized records

• Assist in maintaining documentation of digitization processes and procedures

• Monitor digitization equipment and report maintenance needs

• Recommend improvements to digitization workflows and processes

• Collaborate with Records Coordinators on digitization priorities and requirements

• Support the maintenance of SharePoint Online libraries containing digitized records

• Track digitization progress and report on key metrics

Education and Experience:

Required:

• Associate's degree in Information Technology, Records Management, or related field; or equivalent combination of education and experience

• 1-3 years of experience in document scanning, digitization, or records management

• Experience with document scanning equipment and software

• Familiarity with digital document management systems (SharePoint preferred)

• Understanding of quality control processes for document digitization

Required Skills and Competencies:

• Proficiency in operating document scanning equipment

• Experience with document preparation for scanning

• Understanding of image quality control processes

• Knowledge of metadata application for digital documents

• Familiarity with electronic document management systems

• Experience with SharePoint Online or similar platform

• Understanding of records classification and organization

• Basic knowledge of records retention concepts

• Attention to detail and quality in digitization work

• Experience with high-volume document processing

• Understanding of file formats for digital documents

• Knowledge of basic image manipulation techniques

• Ability to follow established procedures and guidelines

• Good organizational skills and ability to manage priorities

• Basic troubleshooting skills for scanning equipment

• Understanding of information security concepts

• Ability to work collaboratively with various stakeholders

• Basic understanding of federal records requirements

• Proficiency with Microsoft Office applications

• Good communication skills, both written and verbal

• Ability to obtain and maintain required security clearances

• Willingness to work on-site in Huntsville, Alabama

Desired Skills and Competencies:

• Bachelor's degree in a relevant field

• Certification in records management or related area

• Experience working in Army or DoD environments

• Knowledge of Army records management regulations

• Experience with enterprise content management systems

• Background in optical character recognition (OCR) technologies

• Knowledge of Section 508 compliance for digital documents

• Experience with batch processing and automated workflows

• Background in digital archiving best practices

• Understanding of digital preservation techniques

• Experience with document indexing methodologies

• Knowledge of PDF/A and other archival file formats

• Experience with large-scale digitization projects

• Familiarity with records lifecycle management

• Understanding of digital rights management

• Knowledge of quality assurance methodologies for digitization

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-###-#### to request accommodation.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352

Job Details

Job Function Document Control Specialist

Pay Type Salary