Development Program Administrative Assistant - University of Rochester : Job Details

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location: 300 East River Rd, Rochester, New York, United States of America, 14623

Opening: Regular

Time Type: Full time

Scheduled Weekly Hours: 40

Department: 100006 Ofc Sr Vice Pres Advancement

Work Shift: UR - Day (United States of America)

Range: UR URG 107 H

Compensation Range: $23.06 - $32.29

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

General Purpose: This role provides comprehensive administrative support to the Reunion Major Gift Officers and 46 Gift Officers within the Regional Advancement. Responsibilities include managing calendars, preparing reports and documents, and assisting gift officers with bi-weekly meetings, donor visit preparations, and proposal creation. The position also involves processing expense reports, invoices, and updating OASIS, Workday, and other systems to ensure accurate and timely financial management and data updates. Strong organizational skills and effective communication with donors, colleagues, and internal stakeholders are essential to ensuring seamless operations and support for fundraising initiatives.

Direct Gift Officer - Reunion Support

• Provides administrative support to the Reunion Gift Officers, Regional.
• Prepares reporting and other documents as needed.
• Meets with gift officers on bi-weekly basis.
• Manages calendars as needed.
• Compiles information for donor visits, itineraries, mailings, and meetings.
• Creation of proposals on behalf of the gift officers.
• Updates gift officer pipeline as needed
• Ability to interact with high level donors, senior executives, and staff

Direct Gift Officer Support

• Provides administrative support to the Gift Officers (4-6 gift officers)
• Meets with gift officers on bi-weekly basis.
• Manages calendars as needed.
• Prepares reporting and other documents as needed.
• Compiles information for donor visits, itineraries, mailings, and meetings.
• Creation of proposals on behalf of the gift officers.
• Updates gift officer pipeline as needed
• Ability to interact with high level donors, senior executives, and staff

Reunion Gift Officer Support:

• Regional Advancement - Reunion Specific Meetings and Special Projects
• Processing Expense Reports, Invoices, Oasis Updates
• Maintain current training and certifications in Oasis, Workday, and other technologies available.
• Handle invoices and expense reports in a timely manner.
• Develop a thorough understanding of OASIS and successfully pull reports, update donor and alumni data, and research gifts/allocations as needed.

Gift Processing

• Process gifts accurately and in a timely manner as needed

Other duties as assigned

Required:

• College graduation or an equivalent combination of experience and training.
• Three to five years related work experience including at least three years in administrative capacity in an academic office or project management or equivalent experience in business.
• Excellent interpersonal and communication skills along with diplomacy and team orientation
• Advanced Computer skills in Microsoft Office (especially Excel) and OASIS (with training)
• Exceptional attention to detail and ability to plan, prioritize, and track details, multiple tasks
• Demonstrated ability to successfully work independently as well as collaboratively with others on a team
• Solid relationship-building skills and an ability to interface with internal clients at all levels, including Advancement staff, University faculty and administrations, and external vendors and suppliers
• Ability to work as a member of a team to accomplish objectives
• Flexibility given the changing demands of executing a capital campaign, responsibilities within this position may change

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.