Deputy City Clerk I/II - City of San Luis Obispo, CA : Job Details

Salary : $55,822.00 - $74,126.00 Annually Location : City of San Luis Obispo, CA Job Type: Regular Full Time Department: City Clerk Opening Date: 07/22/2025 Closing Date: 8/7/2025 5:00 PM Pacific FLSA: Non-Exempt JOB DESCRIPTION In-person panel interviews for this position will be on Tuesday, August 26, 2025. Please hold that date in the event that you are invited to interview. If you are interested in learning more about the role and what day-to-day duties may include, please reach out to Teresa Purrington at [email protected] to schedule a job shadowing session. The City of San Luis Obispo is looking for a Deputy City Clerk to join our City Clerk's office in Administration. We will hire either a Deputy City Clerk I or Deputy City Clerk II. The level of responsibility and salary will be based on qualifications of the applicant (see Education and Experience below). Salary Range for Deputy City Clerk I:$2,147 - $2,636 bi-weekly Salary Range for Deputy City Clerk II:$2,322 - $2,851 bi-weekly THE IDEAL CANDIDATE: The ideal candidate for Deputy City Clerk will have excellent customer service and communication skills, exercise sound judgment, and be able to balance competing priorities, detailed projects, and daily tasks. An individual in this position will have a positive attitude, be self-motivated, be a team player, have a willingness to learn, and be able to build and maintain good working relationships with elected officials, city staff, and members of the public. JOB SUMMARY: Under general direction, provides varied and complex administrative and technical assistance to the Office of the City Clerk; prepares agendas, agenda packets and minutes; assists the City Clerk in performing the administrative and statutory responsibilities of the Office and serves as the Acting City Clerk in his/her absence. Provides information and guidance to City Councilmembers, Department Heads, candidates for office, City staff, contractors, and the general public. CLASS CHARACTERISTICS: Deputy City Clerk I is the entry-level into this administrative support class series. Incumbents work independently and perform a variety of administrative and technical duties. This class is distinguished from other City office administrative positions in that it requires a thorough knowledge of laws, rules, and regulations related to the duties and responsibilities of the City. Deputy City Clerk II is the journey-level class in this series, capable of performing a wide variety of professional administrative and technical duties. Deputy City Clerk II is expected to perform more sensitive, complex administrative duties as well as have a broader knowledge of City operations than Deputy City Clerk I and provide program oversight. SUPERVISIONSUPERVISION RECEIVED AND EXERCISED: Receives general direction from the City Clerk within a framework of broad policies and procedures and established organizational values and processes. In the absence of the City Clerk, exercises technical and functional supervision over other technical and lower level staff on a project or day-to-day basis. EXAMPLES OF DUTIESEXAMPLES OF DUTIES AND RESPONSIBILITIES: (Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.) Deputy City Clerk I:

• Assists the City Clerk in recording Council meetings, advisory body meetings, agenda review, and all other matters as deemed necessary.
• Organize, draft and finalize Regular and Special City Council meeting agendas and publish required legal notices in accordance with State Law and under critical deadlines.
• Prepare, proof, assemble and distribute agenda packets to Council members, the press, and other parties as applicable.
• Prepares the agenda for advisory body meetings and assists in the preparation of Council agendas.
• Assist the City Clerk in the maintenance and safekeeping of all official municipal records.
• Process all Council resolutions and ordinances; submit ordinances for codification in the San Luis Obispo Municipal Code and record documents with the County Clerk-Recorder.
• Organize, file and maintain vital City records, including but not limited to original resolutions, ordinances and City Council minutes.
• Assist with filing and tracking City contracts, agreements and insurance, as applicable to the office of the City Clerk.
• Perform a variety of duties in support of the operations and services of the Office of the City Clerk as prescribed under State Law and in accordance with the San Luis Obispo Municipal Code; administer Oaths of Office; answer questions and perform research for City staff and members of the public; receive and process legal documents including lawsuits and claims against the City.
• Assist the City Clerk in conducting municipal elections and in serving as the filing officer for the Fair Political Practices Commission (FPPC), including organizing and administering the filing of campaign finance statements and/or Statements of Economic Interests required by candidates, Councilmembers, designated city employees, consultants and advisory body members; monitoring and reviewing filings to ensure they are complete and in compliance with FPPC regulations.
• Assist with the recruitment of citizens for volunteer service on City Committees and Commissions and maintenance of the roster of City Committees and Commissions.
• Assist with the preparation and administration of the department and City Council budgets; monitor office expenditures as appropriate.
• Update the City's website with current Council agendas, resolutions, ordinances, Fair Political Practices Commission (FPPC) filings; ensure council meeting broadcasts are available on line and via new media outlets.
• Provide professional administrative and technical assistance to the City Manager, City Council, and City departments.
• Establish and maintain positive working relationships with representatives of community organizations, City management and staff, and the public.
• Establish and maintain a customer service orientation including providing responsible, helpful, and technically accurate service.
• Respond to a variety of questions and inquiries from the public, City departments, and news media in compliance with the Public Records Act.
• Perform related duties similar to the above in scope and function as required.

Deputy City Clerk II (in addition to the above):

• Develops, coordinates, and implements a wide variety of policies, strategies, and programs related to the City Clerk's Office.
• Interpret and apply rules, regulations, and policies. Revise, modify, and assist in writing new policies and procedures.
• Prepare analytical and statistical reports on operations and activities, including special projects.
• Certify a variety of City documents and maintain custody of the official City record and seal.

KNOWLEDGE AND ABILITIES: Knowledge of:

• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards, commissions and committees.
• Standard office administrative and secretarial practices and procedures including business letter writing and standard formatting for reports and correspondence.
• Policies, laws, rules, and regulations governing the actions of an elected City Council and a Charter City.
• Computer applications related to the work, including Microsoft Office and website applications.
• Techniques for providing a high level of customer service to the public, the community and City staff, in person and over the telephone.
• Proper English usage, grammar, punctuation, vocabulary, and spelling.
• Clerk functions and statutory obligations and applicable laws; pertinent policies, rules, and regulations governing the actions of an elected City Council and a Charter City, including the Ralph M. Brown Act, the Maddy Act, the Political Reform Act, and the California Election Code.
• Principles and practices of records management, including retention and destruction policies.
• Fair Political Practices Commission regulations and guidelines pertaining to Statements of Economic Interest.
• City ordinances and applicable municipal codes.

Ability to:

• Use tact, initiative and sound independent judgment within established policy and procedural guidelines.
• Understand the organization and operation of the city and of outside agencies.
• Communicate clearly and concisely, both orally and in writing.
• Research, analyze, and evaluate documents, records, and files.
• Compose clear and concise reports, correspondence, and notices.
• Accurately proofread written materials.
• Maintain efficient and effective department filing systems and databases.
• Prepare for City Council, Commission, and Committee and miscellaneous meetings.
• Interpret, explain and apply applicable laws, administrative policies and procedures.
• Develop and coordinate office systems and work under pressure to meet legal deadlines.
• Effectively compose correspondence and routine administrative reports.
• Accurately record legislative actions in open meetings and prepare action minutes.
• Perform a variety of highly responsible routine and complex administrative support duties independently.
• Work successfully in a team setting.
• Work occasional extended hours to complete work or attend off-hours meetings.
• Operate and use a variety of modern office equipment and computer software.
• Establish and maintain effective working relations with city staff and officials, outside agencies and the general public.
• Provide exceptional internal and external customer service.

TYPICAL QUALIFICATIONSEDUCATION AND EXPERIENCE: Deputy City Clerk I: High School Diploma or G.E.D. with two years of college level course work in public administration, business administration or related field. and Two years of responsible administrative and/or clerical experience involving frequent public contact, records management, legal assistance, and/or Council/Board support functions. or An equivalent combination of education and experience. Deputy City Clerk II: High School Diploma or G.E.D. with two years of college level course work in public administration, business administration or related field. andTwo years of increasingly responsible administrative and/or clerical experience involving frequent public contact, records management, legal assistance, and/or Council/Board support functions. or An equivalent combination of education and experience. POSSESSION AND MAINTENANCE OF:

• A Certified Municipal Clerk (CMC) designation is highly desirable.
• Possession of a Notary Public certification is preferred.

THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:

• Live Scan Fingerprinting - DOJ

For a detailed spreadsheet of employee benefits by bargaining group, please view our Retirement: California Public Employee's Retirement System (PERS). The City participates only in the medicare portion of Social Security. Health: the City has a cafeteria plan for health, dental and vision insurance and contributes towards medical insurance. Employees may choose from several health insurance options. There are also two dental plans to choose from. See the Benefits Summary link to determine the contribution amount. Life and Accidental Death and Dismemberment (AD&D) Insurance: group term life and AD&D insurance is provided for all regular employees. The amount of coverage varies depending on the classification. Employees may purchase additional life and AD&D insurance for themselves and their dependents. Vacation: employees receive 12 days per year increasing to 20 days after 20 years. Holidays: employees receive 12-13 days per year depending on the classification. Sick Leave: employees receive 12 days per year. Administrative Leave: is a benefit available to management employees. The number of administrative leave hours varies depending on the classification. Flexible Work Schedule: is available to many positions within the City organization. Long Term Disability Insurance: is available for regular employees. The amount of benefit and contribution by employee varies by classification. Deferred Compensation: is available for employees to set aside a portion of their salary on a pre-tax basis to supplement retirement. Wellness Program: offered to help employees gain knowledge, skills and motivation to improve the quality of their lives and well-being. Employee Assistance Program: a counseling and consultation service designed to help employees and eligible family members with a wide range of personal issues. Flexible Benefits Program: available to help employees save taxes on: (1) Pre-tax health insurance premium deductions, (2) Unreimbursed/ uncovered medical expenses, and (3) Dependent care expenses. Tuition Reimbursement: up to $1500 annually for job-related educational costs is available to employees who have passed probation. Trip Reduction Incentive Program (TRIP): incentives are available for employees who voluntarily participate in alternative forms of transportation to and from work. Computer Purchase Program: interest-free loans to employees who have passed probation and who purchase computers for personal use with City approved software configuration. Professional Association for City Employees (PACE): voluntary organization for professional development training classes, monthly membership meetings with a variety of speakers, and social functions designed to facilitate interaction with employees from all departments in a relaxed setting away from work. 01 Which of the following best describes your highest level of education?

• Master's degree or higher
• Bachelor's degree
• Associate's degree or vocational equivalent
• Some college
• High School
• None of the above

02 Did you complete college level course in one of the following fields?

• Public Administration
• Business Administration
• Other Field - Related
• Other Field - Not Related
• N/A

03 Please explain your answer. 04 How many years of experience do you have in increasingly responsible administrative and/or clerical experience involving frequent public contact, records management, legal assistance, and/or Council/Board support functions.

• 6 years or more
• 5 years to 5 years 11 months
• 4 years to 4 years 11 months
• 3 years to 3 years 11 months
• 2 years to 2 years 11 months
• 1 year to 1 year 11 months
• Less than 1 year
• No Experience

05 Please explain your answer. 06 How many years of increasingly responsible experience do you have involving records management, legal assistance, and/or Council/Board support functions.

• 6 years or more
• 5 years to 5 years 11 months
• 4 years to 4 years 11 months
• 3 years to 3 years 11 months
• 2 years to 2 years 11 months
• 1 year to 1 year 11 months
• Less than 1 year
• No Experience

07 Please explain your answer. 08 Do you have a Certified Municipal Clerk (CMC) designation? (Highly desirable but not required.) 09 Are you certified as a Notary Public? 10 How many years of experience do you have working in a City Clerk's office? Required Question