Departmental Assistant - Daemen University : Job Details

Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world.

The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities.

Purpose of Role

We are seeking a reliable and detail-oriented Departmental Assistant (part-time) to support daily administrative tasks and help maintain an efficient office environment. The ideal candidate is organized, proactive, and able to handle a variety of office duties with professionalism and confidentiality.

About This Opportunity

Joining our Alfiero School of Business team, the Department Assistant will be responsible for the following:

• Report to the Alfiero School of Business Department Chair
• Assist Alfiero School of Business Department Chair and faculty with professional and accurate document creation in Word, Excel, PowerPoint, Google Sheets, Canva, (reports, presentations, posters, certificates)
• Google Calendar meeting and appointment scheduling
• Ongoing and timely digital (Google Drive) and physical file maintenance
• Bulletin board maintenance
• Take meeting minutes
• Ensure office supplies are adequate and well-organized
• Facilitate purchase requisitions
• Answer phones and greet visitors
• Photocopying and shredding
• Run errands across campus
• 10am - 2pm
• $20 per hour

Required Qualifications

• High school diploma or equivalent; some college coursework preferred
• Previous administrative or clerical experience a plus
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Canva, Google Suite including Google Calendar) and Zoom
• Ability to create highly professionally formatted documents
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Ability to maintain confidentiality and handle sensitive information
• Dependable and able to work independently with minimal supervision, and able to work closely with faculty
• Adaptable, accurate, problem-solving capabilities

Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine.