Salary: $4,657.33 - $6,875.27 Monthly Location : Newport Beach, CA Job Type: Full-Time Job Number: 25/26-00117 Department: Community Development Opening Date: 08/25/2025 Bargaining Unit: 10-CEA Definition Come join our team as a full-time Department assistant! Check out this to see what it is like working for the City of Newport Beach. Currently there is one full-time Department Assistant vacancy in the Community Development Department at City Hall. This position will primarily support boards and commissions and provide customer service including, but not limited to, answering phone calls, assisting customers at the counter, scheduling Building inspection requests and opening Code Enforcement cases.This position will also assist staff with various projects and tasks, including processing invoices, payroll and onboarding of staff. The eligibility list established from this recruitment may be used to fill future Department Assistant vacancies as they occur throughout the City. If you are already a Department Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed. Selection Components:
- Application Evaluation: Applications will be accepted on a continuous basis with the first review on September 8, 2025 at 5:00 p.m. or at 150 applications, whichever occurs first. In order for the application package to be considered complete, candidates are required to attach a resume to their online application.
- Online Skills Testing: The most qualified applicants will be invited to take an online skill testing exam tentatively scheduled for the week of September 9, 2025.
- Virtual Interview: Top scoring applicants will be invited to a virtual interview tentatively scheduled for the week of September 15, 2025. Passing applicants will be placed on an eligibility list that may be used to fill future vacancies.
Retirement: The City offers an excellent benefit package and membership in the California Public Employees' Retirement Systems (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay towards the retirement benefit. Essential Duties Please review the job specification for a more detailed description of essential duties. Qualifications Please review the job specification for a more detailed description of specific qualifications. Experience & Education and License/Certificate A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three or more years of increasingly responsible secretarial and clerical experience. Education: Equivalent to completion of high school, supplemented by coursework or training in word processing and spreadsheet software programs, and work planning and management. License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required. May be required to obtain CPR, First Aid, and/or AED (Automated external defibrillator) certifications within six months of hire. Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. 01 PLEASE READ: The information provided on the Supplemental Questions will be used in conjunction with the job application to determine whether the qualification requirements are met. Failure to provide detailed and complete information may result in the application being rejected. A resume may not be submitted in place of completing the Supplemental Questions. When applying for this position, I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that qualifies me for the job I am seeking. I have read the above statement and acknowledge that failure to provide sufficient detailed information may result in my application being rejected.
- Yes, I acknowledge
- No, I do not acknowledge
02 I acknowledge I have read the job description and can perform the essential functions of the job for which I am applying.
03 Please indicate the level of increasingly responsible secretarial (administrative) and clerical experience you possess:
- 3 or more years of experience
- More than 2 years, but less than 3 years
- More than 1 year, but less than 2 years
- Less than 1 year
- No previous experience
04 Please describe your responsible secretarial (administrative) and clerical experience (if no experience, type N/A). 05 Do you have experience supporting boards and commissions and working with Brown Act requirements?
06 Please describe your experience supporting boards and commissions and working with Brown Act requirements (if no experience, type N/A). 07 Please select the highest level of education you possess:
- High school diploma or GED
- Some college or certificate(s)
- Associate's degree
- Bachelor's degree
- Advanced degree
- I do not possess a degree.
08 Please select the area(s) in which you have had supplemental training (classes/workshops or awarded certificates):
- Microsoft Word
- Microsoft Excel
- Tyler-Munis
- Energov
- Laserfiche
- Adobe Acrobat Pro
- Grammar or Proofreading
- Customer Service
- Time Management
- Work Planning
- Leadership
- Business Writing
- Emotional Intelligence
- Other
- None of the above
09 If you selected other , please describe the supplemental training (classes/workshops or award certificates) you possess. 10 Are you now, or have you in the past, been employed by any of the following agencies (check all that apply):
- Municipality (City)
- County
- School District
- Other Public Agency
- I have not been employed by any of the above agencies.
11 Do you possess a valid and appropriate California driver's license and an acceptable driving record?
- Yes
- I have a license from another state and an acceptable driving record.
- No
12 I acknowledge that this recruitment requires a resume to be attached (uploaded) to the on-line application prior to submittal and that the application will be considered incomplete without it.
13 Please provide the name, relationship, and contact number of three professional references. Required Question
