Degree Conferral Specialist - SUNY Geneseo : Job Details

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Please see Special Instructions for more details.

Applicants should be prepared to upload a cover letter and resume. In addition, applicants should be prepared to supply contact information (email address and phone number) for three professional references, one of which must be supervisory. References will be contacted at the time of invitation to campus interviews.

For guaranteed consideration, applications must be received by June 30, 2025.

Vacancy Announcement

Position Information

Campus Title Degree Conferral Specialist

Department Office of the Registrar

Position Summary

The Office of the Registrar at SUNY Geneseo provides exceptional service to the college community with the highest standards of integrity, accuracy, efficiency, and security. We collaborate with students, faculty, and staff to provide comprehensive management of enrollment and academic records. Our services include: maintaining academic records within the student information system, course scheduling, conferring degrees and overseeing the graduation process, supporting the Degree Works audit software, processing transfer credit, ensuring State and Federal compliance, and adhering to SUNY regulations.

This Degree Conferral Specialist oversees all processing and reporting related to graduation at the College. The incumbent will be responsible for communicating with faculty, staff, and students regarding degree requirements, managing and analyzing graduation-related data, and ensuring accurate and prompt degree conferral. The position will be a key team member in the Office of the Registrar and will be responsible for a variety of graduation-related functions, including:

• Develop and execute communication plans, and respond to all graduation-related communication from faculty, staff, and students

• Analyze and maintain data related to student graduation

• Review graduation applications and analyze degree audits to ensure accurate processing

• Support Commencement planning and maintain official student lists for Commencement participation

• Confer degrees in Banner and archive final Degree Works audit; work with advisors to secure waivers as necessary

• Provide customer service within the Registrar's Office and support other key functions as needed (e.g., transcript evaluation)

Required Qualifications

Required Qualifications:

• Associate's Degree and progressively responsible experience with academic processes.

• Familiarity with degree program and university graduation requirements.

• Excellent interpersonal, organizational, analytical and communication skills with demonstrated ability to collaborate on and multi-task across complex issues and projects.

• Ability to self-motivate and work independently and as part of a team with the ability to manage multiple assignments and projects.

• A commitment to the campus values of diversity, equity and inclusion.

• Proficiency in Microsoft Office Suite.

• Be eligible to work in the United States without a visa sponsorship

Preferred Qualifications

• Knowledge of computerized student information and reporting systems (e.g. Banner/Argos).

License/Certification

Other Skills Required

Supervision Received

This position reports to the College Registrar.

Supervision Exercised

Posting Details

Posting Details

Posting Number S409

Number of Vacancies 1

Line # to be filled 01613

Full or Part-time Full-Time

Appointment Type Term

Anticipated Appointment Start Date 08/14/2025

Job Posting Date 06/11/2025

Apply By 06/30/2025

Job Posting Closed Date 06/30/2025

Open Until Filled Yes

Salary Min of $51,261

Special Instructions to Applicant

Applicants should be prepared to upload a cover letter and resume. In addition, applicants should be prepared to supply contact information (email address and phone number) for three professional references, one of which must be supervisory. References will be contacted at the time of invitation to campus interviews.

For guaranteed consideration, applications must be received by June 30, 2025.

About SUNY Geneseo

Mission Statement

We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.

Vision

We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.

Values

The Geneseo campus community is guided by our beliefs in and commitments to the following values:

• Learning: Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.

• Creativity: Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.

• Belonging: Welcoming a diverse campus community that supports and celebrates

different identities, promotes equity and inclusion, and respects the ideas and

contributions of each individual.

• Civic Engagement: Encouraging active participation grounded in self-reflection,

empathy, and an ethical commitment to the common good of our local and global

communities.

• Sustainability: Building a culture of well-being that integrates and applies principles of

environmental, social, and economic stewardship informed by an understanding of the

past and our obligations to the future.

Equal Employment Opportunity/Affirmative Action Employer

SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.

Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.

To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) ###-#### or email [email protected] ([email protected]%[email protected]%3E) . Find out more about our Community Commitment to Diversity, Equity, and Inclusion! (

Background Investigation Statement

All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at

Clery Statement

Applicants interested in positions may access the Annual Security Report( ASR ) for the College at www.geneseo.edu/police. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-###-####.

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Job Duties/Responsibilities

Job Duties/Responsibilities

Percentage Of Time 25

Job Duty/ Responsibility

Manage and respond to all graduation-related communication to the Graduation Records email/phone from students, parents, faculty, and staff; work directly with students/parents on degree-related issues. Develop communication plans around degree conferral processes for both students and academic and administrative departments.

Percentage Of Time 25

Job Duty/ Responsibility

Analyze and maintain data related to student graduation in a given semester for dissemination to stakeholders across campus (e.g., Scheduling & Events, President's Office, bookstore, Communications, Library, Residence Life, Office of Accessibility Services, etc.). Review all graduation applications and email students/advisors with next steps; analyze degree audits and graduation data to improve processing.

Percentage Of Time 15

Job Duty/ Responsibility

Anticipate errors and facilitate communication with students/advisors/department chairs in cases where students are not eligible for degree conferral by their expected graduation date. Update expected graduation date for students as needed, including for students returning from withdrawals, leaves of absence, and students returning to complete. Communicate with students and advisors to ensure accuracy and transparency.

Percentage Of Time 15

Job Duty/ Responsibility

Participate in Commencement planning committee facilitated by Events & Scheduling. Create the official list of graduating students and honors for Commencement, ensuring complete accuracy of data; maintain and distribute accurate lists of eligible students for Commencement to relevant parties.

Percentage Of Time 10

Job Duty/ Responsibility

Archive final degree audits and confer degrees in Banner, verifying accuracy of information and adding notes to degree audit or EAB Navigate. Work with advisors to secure waivers as necessary, including reviewing transfer credit entry for fit into the degree program for students returning to graduate.

Percentage Of Time 10

Job Duty/ Responsibility

Support the Registrar's Office by providing customer service and cross-training on essential functions. Support transcript evaluation as needed with training from Assistant Registrar.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please indicate your highest completed degree level.

• High School

• Associate

• Bachelor

• Master

• Doctoral

• • Are you eligible to work in the United States without a visa sponsorship?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents