Data Entry/ File Clerk - Rhode Island Staffing : Job Details

We are looking for a meticulous and organized Data Entry/File Clerk to assist in maintaining accurate and orderly medical records. This is a contract position based in Woonsocket, Rhode Island, where you will play a vital role in ensuring that patient files are properly categorized and stored. If you have a keen eye for detail and enjoy working in a structured environment, we encourage you to apply.

Responsibilities:

• Organize and file medical records following established guidelines, ensuring that documents are accurately categorized by year and patient details.
• Address the backlog of unprocessed files, ensuring all records are properly sorted and stored.
• Maintain files for both current and discharged residents, adhering to retention policies for the past seven years.
• Systematically label each record with essential information such as patient name, medical record number, and discharge dates.
• Sort and file unprocessed papers into the appropriate file cabinets corresponding to specific years.
• Wear appropriate protective equipment, such as masks, when necessary to adhere to health and safety protocols.
• Ensure the filing system remains accessible and easy to navigate for medical staff.
• Regularly inspect file cabinets and storage areas to confirm records are secure and organized.
• Collaborate with team members to address filing-related issues or inefficiencies.

Requirements:

• Proven experience in paper filing and organizing physical documents.
• Familiarity with handling medical records or similar sensitive information.
• Ability to alphabetize and categorize files with precision and attention to detail.
• Strong organizational skills to manage large volumes of paperwork efficiently.
• Reliability and punctuality in completing assigned tasks within deadlines.
• Willingness to follow safety protocols, including wearing protective equipment when required.
• Capability to lift and transport file boxes or other materials as needed.
• High level of attention to detail to ensure errors in filing are minimized.