Data Entry Assistant - GALLUP MCKINLEY COUNTY SCHOOLS : Job Details

Position Type: Secretarial/Clerical Date Posted: 8/7/2025 Location: Student Support Center Closing Date: 08/21/2025 STUDENT SUPPORT CENTER TITLE: DATA ENTRY ASSISTANT DEPARTMENT: CURRICULUM & INSTRUCTION DESCRIPTION: DATA ENTRY ASSISTANT WORK HOURS: 7.5 hours per day - 37.5 hours per work week CONTRACT LENGTH: 236 days SALARY: Student Support Secretary Salary Schedule 236 Days (Non-CBA) HS - $40,491 HS30 - $46,276 HS60 - $52,060 GMCS employees: Current Transfer Request Form needs to be signed by supervisor and uploaded to your application. DATA ENTRY ASSISTANT To perform data entries in support of assigned Business Services function; to develop and input data into required programs; to assist and provide data information; and to assist in all data entry activities Qualification Requirements: To illustrate the minimum requirements of the job. The evaluation for this position will demonstrate the employee's ability to meet or exceed the minimum requirements of the job. Experience: Some clerical and/or data experience, additional experience with customer service and/or training in spreadsheet based computer programs is desired. Education: Equivalent to completion of the twelfth grade ESSENTIAL FUNCTIONS: Essential duties may include, but are not limited to the following: 1. Maintain student demographics database, other related databases or programs by entering data and necessary codes from source documents, backing up related databases and updating user accounts 2. Prepares necessary reports and documents related to Student Teacher Accountability Reporting System (STARS) 3. Prepares, review and sorts documents; identifies and interprets data to be entered; compiles, sorts and verifies accuracy of data to be entered; retention and archiving of received data and source documents 4. Contacts secretaries to resolve questions, inconsistencies, or missing data on source documents; makes necessary corrections to information entered in all related programs to ensure integrity of data 5. Reviews error reports, enters corrections, updates databases with corrected data and verifies corrected data entry is accurate to ensure data integrity 6. Responds to inquiries regarding data, including providing support to staff on data entry 7. Responds to internal and external records requests related to STARS data 8. Complies and distributes necessary communication documents for distribution 9. Other duties as assigned Education Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training. Environmental Conditions Office environment; works with computers Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 20 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture. Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology. Work Environment: Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required. All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF). All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position.