Courtroom Deputy for Chief Judge | United States District Court, District of Minnesota - Minnesota Hispanic Bar Association : Job Details

The U.S. District Court for the District of Minnesota is seeking a Courtroom Deputy for ChiefDistrict Judge Patrick J. Schiltz, in Minneapolis, Minnesota. The Courtroom Deputy manages theChief Judge's caseload and provides courtroom and other assistance by scheduling trials,hearings, and other activities, attending court proceedings, handling the juries, drafting andentering orders and judgments, and compiling minutes and statistical reports. This job requiresa high level of knowledge of court and courtroom operations. The person selected for theposition must be a professional with excellent organizational and interpersonal skills, and aclose attention to detail. The typical work schedule for this position is Monday through Friday,8:00 a.m. until 5:00 p.m. (On infrequent occasions, additional hours may be required, such aswhen a jury deliberates into the evening.)

REPRESENTATIVE DUTIES

• Schedules all trials, hearings, and other case-related activities. Works closely with thelawyers and with court personnel to make sure that cases proceed quickly and efficiently.Serves as the “gateway” through which every case-related phone call, letter, pleading,motion, and other paper passes. Decides what needs the Chief Judge's attention, whatneeds the attention of a law clerk, and what can wait. Schedules interpreters as needed.
• Accompanies the Chief Judge in court when required. Sets up the courtroom in the
• morning and closes it up at night. Administers oaths, takes care of the jury, handles the
• exhibits, and works with the lawyers and witnesses to make sure that trials and court
• hearings proceed smoothly. Takes notes of proceedings, rulings, and notices, and
• prepares minute entries electronically.
• Drafts and enters routine orders and judgments, such as orders dismissing cases that havebeen settled and orders referring matters to magistrate judges.
• Records minutes and compiles statistical reports, such as reports on the Chief Judge'scaseload and on the time that the Chief Judge spends in court.
• Maintains the Chief Judge's in-court calendar. Shares responsibility for maintaining theChief Judge's out-of-court calendar with his Judicial Assistant, who handles mostscheduling of meetings, conferences, interviews, attorney admissions, andnaturalization ceremonies.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor's degree; and
• Two years of clerical or administrative experience requiring the ability to apply a body ofrules, regulations, directives, or laws and involving the routine use of specializedterminology and automated software for word processing, data entry, or reportgeneration.PREFERRED QUALIFICATIONS
• Applications from those with a JD degree encouraged.
• The candidate must have an understanding of the litigation process, good judgment,excellent communication skills (including strong writing ability), and knowledge of or awillingness to learn the policies and procedures of the court, including how otherprocesses in the Clerk's Office relate to his or her position. The candidate must also bewell organized and extremely careful and accurate in his or her work.
• Prior court or legal experience (such as service as a law clerk to a judge or in a courtadministrator's office) is highly desired.
• Experience coordinating and prioritizing the flow of work in a team-based environment.

APPLICATION INFORMATIONTo apply, email the PDF documents to [email protected] and add “2025-02 CourtroomDeputy position” in the email subject line.Please include the following in PDF format:

• Application for Employment (AO78) Found here –
• Name and contact information for three (3) professional references.All application materials received will be reviewed to identify the best qualified candidates.Only applicants selected to proceed to the next phase of the selection process will benotified. All application materials must be attached to the email as directed.If interviews are held in person, applicants are responsible for any travel costs.The U.S. District Court reserves the right to modify the conditions of this job announcement, towithdraw the announcement, and to fill the position sooner than the closing date, if a closing date isshown, any of which actions may occur without prior written notice.