CORRECTIONAL RECORDS TECHNICIAN - GovernmentJobs.com : Job Details

The Department of Corrections is seeking highly motivated and qualified individuals to fill one non-permanent full-time Correctional Records Technician (CRT) position at Coyote Ridge Corrections Center.

COYOTE RIDGE CORRECTIONS CENTER (CRCC) is located on a 60-acre site about 40 miles north of the Tri-Cities. CRCC is comprised of two-complexes. The Medium Security Complex (MSC) is a 2,048 bed facility that houses Incarcerated Individuals (I/I) with Medium and MI3 Custody. MSC consists of 4 Hybrid units and 4 Medium units. The Minimum Security Unit (MSU) is a 480 bed facility that houses assisted living and MI2 Custody I/I. MSU consists of 2 units. This is a work/program orientated facility that offers many educational, vocational, and self-help programs and Class II and Class III Correctional Industries work programs.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all Incarcerated Individuals can learn to make choices that contribute to a safer society.

*NOTE: This job posting may be used to fill future vacancies.

* Incomplete Applications will not be considered. Please include a minimum of three (3) professional references and an up-to-date resume with your application.

As a custodian of Incarcerated Individual (I/I) records, the Correctional Records Technician enters, verifies, and ensures I/I sentence structure information is in compliance with appropriate laws and agency policy. The CRT processes, verifies, and maintains I/I sentence structure and criminal history information provided by criminal justice agencies within the Offender Management Database System in a collaborative effort to improve public safety. The duties of this position include but are not limited to:

• Ensure the contents of incarcerated individual records are legal, accurate, and maintained in a secure setting.
• Review and verify accuracy of legal documents relating to convictions and sentencing.
• Establish and validate agency jurisdiction of incarcerated individuals.
• Verify electronic database information against source documents and resolve problems that related to the incarcerated individual sentencing.
• Verify identification of incarcerated individuals to law enforcement through pictures, fingerprints, and other physical data.
• Maintain electronic and physical files.
• Utilize, update, and maintain databases and programs containing information relative to incarcerated individuals' conviction, sentence, and violation history.
• Enter information into the Department's electronic incarcerated individual database.
• Archive incarcerated individual records according to established procedures.
• Maintain confidentiality of information protected by agency policy or federal or state laws.
• Provide effective communication and thorough and timely request processing.
• Respond to requests for public disclosure in compliance with federal and state public disclosure laws.
• Testify in court as an expert witness regarding the validity of incarcerated individual records and identity.
• Provide direct support to the Correctional Records Supervisor and caseload carrying staff.
• Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individual sentence.
• Complete appropriate incarcerated individual records paperwork affecting custody and release as required and within established timeframes.
• Become certified through Washington State Patrol to fingerprint.
• Fingerprint (electronic or manual), photograph, and create ID badges for staff, contractors, visitors, volunteers, and incarcerated individuals.
• Use WOMS to create IDs.
• Create and maintain lists as needed. Work with Courts for transfers and Court Orders to ensure timely delivery of incarcerated individuals as requested. Track the incarcerated individuals arriving and leaving the facility and methods of transportation. Create callouts for incarcerated individuals to be processed for releases, IDs, notary and fingerprinting.
• Receive, process, and deliver legal paperwork as need to incarcerated individuals in a timely manner.
• Become familiar with the IAD and extradition processes.
• Attend meetings as instructed
• Complete other assigned duties and tasks as given by the CRT2 and CRS.

Required Qualifications:

• High School Diploma or equivalent.
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.

• Observation - Observe and strategize personal action based on environmental conditions a human behavior.
• Technology - Learn and utilize computer-based applications in the performance of job duties.
• Stress Tolerance - Remains calm and rational while handling difficult situations including but not limited to volatile, threatening, or other crisis/emergency situations.
• Professional Standards - Know and apply relevant law, policy, procedure, and practice. Adhere to productivity standards and timelines established by law and policy. Identify own training needs and proactively seek training opportunities.
• Adaptability - Incorporate new information into an existing framework of understanding. Accept change and support Agency through changes in law, policy, and procedure.

Preferred/Desired Qualifications:

• Two (2) years' experience maintaining or processing Incarcerated Individual files, such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in a government law enforcement office, court setting, or and adult or juvenile correctional agency.
• College-level course work in criminal justice, business administration, accounting, social science, or a related field.
• Knowledge of criminal history document processing.

* If you are utilizing your education to meet the job requirements, attach an unofficial copy of your college transcripts. *Note: Corrections experience means the focus of the work is dealing directly with inmates for a majority of the time.