Correctional Office Assistant at Vandalia Correctional Center - Lake Land College, IL : Job Details

Provide support services to a Correctional Center Educational Program.Essential Job Functions:* Prepare memorandums and letters as required.* Prepare spreadsheets and enter information pertaining to expenditures on provided software.* Create and maintain student records and files.* Maintain time records on all full and part time employees.* Provide student and registration information to the office of the Executive Dean for input on the campus computer system.* Prepare monthly time summaries for all programs.* Input attendance assignments and other information on OTS as required.* Create and maintain vocational reporting records as required.* Provide needed information for employee action forms as required.* Maintain HS/GED request records as required.* Prepare Purchase Orders and requisitions as required.* Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required.* Prepare attendance forms for full and part time students.* Create and maintain file system on all correspondence.* Be on site a minimum of 37.5 hours per week (30 minute lunch).* Arrive at work site prior to beginning of established shift.* Attend both college and facility staff meeting as required.* Attend training as required.* Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.* Conduct oneself in a professional manner.* Prepare financial reports under the direction of the Associate Dean as required.* Notify supervisor well in advanced of absence.* Abide by D.O.C. and Lake Land College regulations at all times.* Provide assistance in preparing classroom materials for instructors as required.* Answer phones and direct calls as required.* Act as receptionist in College area and direct traffic as required.* Assist institutional personnel during emergency situations.* Assist in preparation of EGCC Forms on the eligible students in programs.* Input information on OTS for Tuition Reimbursement Program as required.* Review attendance records to ensure compliance with EGCC requirements.* Assist in administering College Admission Testing as required.* Maintain equipment assigned area.* Maintain accurate control of keys on assignment.* Other duties as assigned.Education Requirements:* Associate Degree Preferred.Experience Requirements:Computer,Bookkeeping Experience,and Report Writing required.Knowledge:Knowledge of software and computer operation required.Book keeping and clerical functions required.Skills:Highly developed computer skills required.Good communications skills required.Personal Requirements:Good Interpersonal Skills.