Coordinator - Graduate Admissions - Concordia University - Irvine Ca : Job Details

The role of the Events and Communications Coordinator is to create a strategic plan for events and communication to prospective students, in consultation with the Senior Director of Graduate Admissions. The purpose of this role is to attract as many prospective students to visit Concordia University Irvine through a customized visit experience and/or admissions events that highlight the student experience at Concordia University Irvine. This role will be pivotal in its contribution to the annual enrollment goals of the Graduate Admissions Office.

Essential Duties and Responsibilities include:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

• In collaboration with the Director of Graduate Admissions, develop and lead the comprehensive strategy, design, and execution of customized and personalized graduate admissions events, with a primary emphasis on virtual programming. This includes, but not limited to, creating and managing engaging online experiences such as virtual information sessions, same-day virtual acceptance events, interactive Q&A webinars, and campus tours. The role ensures that all events are tailored to meet prospective students' needs while enhancing accessibility, reach, and overall engagement with the university's graduate programs.
• Responsible for providing content and maintaining university event website information and guest reservation programs.
• Manage and implement the Admissions Event Management CRM (Salesforce) while working in conjunction with the CRM Manager for all related issues.
• In consultation with the Director of Graduate Admissions, draft and prepare all written communication including emails, letters, reservation forms and all recruitment event publications.
• Manage all content, overall layout and design of all event programs, nametags signage and all other printed items for each event.
• Oversee the department promotional merchandise, by maintaining an inventory of materials and purchasing new items as necessary.
• Manage contracts for all vendor services and products in relation to all event needs.
• In consultation with the Director of Graduate Admissions, draft, prepare, and maintain all strategic communication involved in each programs drip campaigns, including: emails, letters, text messages, welcome gifts.
• Assist the Director of Admissions in creating strategic goals and objectives within Admissions through the active development of new and revamped events.
• Manage all events to operate effectively within the operating budget set by the Director of Graduate Admissions.
• Serve as liaison between the Admissions, deans, departmental faculty, and staff responsible for the implementation of successful recruitment events.
• Serve as liaison between various university departments and off-campus vendors for special events.
• Other duties may be assigned over time.

Education and/or Experience:

• BA degree required.
• Demonstrated excellent written and oral communication skills.
• At least 1-3 years of experience or knowledge in the field of admissions event planning and/or marketing is highly recommended.

Part Time Staff, Non-Exempt

$26.00 - $30.00/hr