Coordinator, Donor Experience - Stony Brook University : Job Details

Job Description - Coordinator, Donor Experience (2503006)

Required Qualifications (as evidenced by an attached resume):Bachelor's degree (foreign equivalent or higher). Two (2) years of full-time work experience. Experience with fundraising, philanthropy, alumni relations, donor cultivation, events, and/or stewardship practices. Experience working in a university, nonprofit and/or large hospital system. *Two relevant writing samples will be required from candidates as part of the interview process (See “Special Notes”).Preferred Qualifications:Experience creating and drafting fundraising communications. Experience using fundraising databases or CRM systems.Brief Description of Duties:The Stony Brook University Advancement Coordinator, Donor Experience supports Advancement's mission by helping to establish and strengthen long-term relationships with donors through thoughtful stewardship, communication, and engagement. The Coordinator will be responsible for drafting donor communications, managing stewardship initiatives, and supporting donor-related events. They will work with the Donor Experience team, Advancement colleagues, and campus partners to support Advancement's goals.

• Relationship Management: Develop a comprehensive understanding of the University Advancement, Donor Experience and Constituent Experience structure, including key stakeholders such as Advancement staff and campus partners. Collaborate with these groups to foster strong, lasting relationships with donors through stewardship efforts such as scholarship communications, donor impact storytelling, and recognition projects.
• Communication: Serve as a key point of contact for donor stewardship-related communication. Draft and coordinate both standardized and highly customized donor correspondence, including Presidential and Vice Presidential acknowledgments, memorial and honorary notifications, and other recognition letters. Write and support the creation of donor impact materials, including scholarship reports, endowment updates, donor lists, and donor wall content.
• Project Coordination:Track progress and manage timelines related to donor recognition and stewardship projects. Projects will include but are not limited to coordination of annual donor reports, donor acknowledgment workflows, impact storytelling, and scholarship reporting.
• Administrative & Customer Support: Provide administrative support to the Donor Relations team, including maintaining accurate donor records, updating databases, processing returned acknowledgments, and following up with donors as needed. Respond to inquiries regarding receipts, acknowledgment status, and other stewardship-related matters. Support donor recognition events by coordinating logistics and preparing materials.
• Growth/Development: Embrace opportunities for growth and utilize best practices to continuously improve performance and contribute to the success of the organization.
• Other duties as assigned.

Special Notes:The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.*Candidates will be requested to submit at least two relevant writing samples to be considered for the position. Completion of a writing exercise as part of the interview process will be required.For this position, we are unable to sponsor candidates for work visas.Resume/CV and cover letter should be included with the online application.Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) ###-#### or visit OEA .In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .Visit our WHY WORK HERE page to learn about the total rewards we offer.SUNY Research Foundation: A Great Place to Work.The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number:2503006

Official Job Title : Senior Administrative Assistant

Job Field: Administrative & Professional (non-Clinical)

Department/Hiring Area : Advancement

Schedule: Full-timeShift: Day Shift Shift Hours : 8:30 a.m. - 5:00 p.m.

Posting Start Date: Aug 5, 2025

Posting End Date: Aug 20, 2025, 3:59:00 AM

Appointment Type : Regular

Salary Grade : N8

SBU Area : The Research Foundation for The State University of New York at Stony Brook