Coordinator, Divisional Office - DaVita : Job Details

We are looking for someone with proven excellence in an executive administrative role supporting our Divisional Vice President (DVP). In addition, this individual will be collaborating with leadership to include directors, facility administrators, divisional leads and regional operating coordinators across the division on various projects and initiatives. Articulate written and verbal communication, the ability to organize and manage multiple priorities as well as being flexible. DaVita is looking for an individual who will go above and beyond to extend the highest level of service possible.

This is a hybrid position that requires some in-person support at clinics and divisional events, so candidates must be located within reasonable driving distance to Middletown, CT or CT and NY.

What a Superstar Divisional Coordinator Looks Like:

DaVita functions in a very fast-paced work environment so your ability to work at a high level of proficiency with little supervision is essential. As the Divisional Coordinator, you are high energy, clever and tech savvy. You know how to pick up the ball and run with it. You have the ability to Get Stuff Done, or GSD as we call it.

Responsibilities Include, but Are Not Limited To:

• Considerable administrative responsibilities including but not limited to: calendar management, scheduling of meetings, writing editing speeches/presentations, travel arrangements, project management and other administrative/managerial duties as required.
• Participating in and attending management level meetings and taking minutes as directed.
• Receiving and screening communications to the DVP including telephone calls and email messages, providing assistance using independent judgment to determine those requiring priority attention, prioritizing, channeling and facilitating communication throughout the organization to staff and their subordinates.
• Preparing expense reports to ensure accuracy of all account codes for correct payment of expenses.
• Responding confidently, courteously and knowledgeably to phone calls and office visits from those at the teammate level all the way to C-Suite executives.
• Acting as a project manager for special projects, which may include planning and coordinating small to large scale events, presentations, dissemination of information and any other special tasks as assigned, both in-person and virtual.
• Handling and routing confidential and non-routine documents and information.
• Understanding and complying with DaVita policies and procedures (including DaVita employment policies and procedures) as well as all state and federal regulations for patient care services (CMS, HIPAA, OSHA or other governing agencies including but not limited to Department of Health).
• Complying with state or federal regulations of the Injury Prevention and Safety Training Program.
• Ability to work overtime.

Qualifications:

• High School diploma or GED
• 3+ years of experience in administrative, coordinator, or executive support roles
• Proven success managing executive, high-traffic calendars
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word)
• Strong organizational instincts and attention to detail
• Ability to communicate clearly across all levels, from frontline to executive
• Must be located near Middletown, CT or NY and able to travel as needed
• Strong organizational, communication, and multitasking skills
• Familiarity with Anaplan, Flight Deck, or other DaVita systems (Preferred)
• Associate's or Bachelor's degree (Preferred)
• Microsoft Certified (Preferred)
• High level of initiative, curiosity, and adaptability in dynamic environments (Preferred)

Here Is What You Can Expect When You Join Our Village:

A community first, company second culture based on Core Values that really matter. Clinical outcomes consistently ranked above the national average. Award-winning education and training across multiple career paths to help you reach your potential. Performance-based rewards based on stellar individual and team contributions. A comprehensive benefits package designed to enhance your health, your financial well-being and your future. Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation.

What We'll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access to Headspace, backup child and elder care, maternity/paternity leave and more
• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as a place where I belong. Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at