Contract Services Contract Administration Manager - Texas Department of Transportation : Job Details

Position InformationTxDOT's Contract Systems Section is looking for a Contract Administration Manager I or II based in TX. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk! The job posting is for a Contract Administration Manager I, or II based on business needs and the applicant's qualifications.Benefits and PerksAt TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.For a complete list of our total compensation package please visit our website at: Total Compensation PackageTo view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)Position DescriptionContract Administration Manager I:Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtuallyself-supervising and assume direct accountability for the work product.Contract Administration Manager II:Oversees and manages policy for highly-advanced contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policies, laws, and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations, and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtuallyself-supervising and assume direct accountability for the work product.Essential Duties:Contract Administration Manager I:

• Leads the work of others.
• Makes presentations at local, state and federal levels.
• May conduct training on complex contracting issues of statewide significance.
• Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Oversees contract systems and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
• Oversees development, writing, revision and/or preparation of highly complex, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Oversees maintenance, updating, and compilation of detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions; oversees writing of routine and unique correspondence.
• Oversees studies or surveys to assess program outcomes and identify or forecast cost savings or areas of improvement.
• Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts and contract systems.
• Develops methodologies, rules and procedures.
• Performs other job responsibilities as assigned.

Contract Administration Manager II:All of the above and:

• Develops and implements management controls and oversight procedures.
• Develops and monitors the section/branch budget.
• Develops methodologies, rules and procedures.
• Ensures compliance with laws, regulations, policies and procedures pertaining to functional area.
• Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.
• Coordinates the training of new professional and/or technical contract staff.
• Facilitates analysis, oversees interpretation of legislation, statutes, federal regulations and implements the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Develops and implements short and long-term strategies and goals for the administration of assigned contracts.

Minimum Qualifications:Contract Administration Manager I:Education: Bachelor's Degree in business administration, finance, or related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum QualificationsExperience: 6 years of experience in contract administration, contract management, contract development, or related experience. Related graduate level education may be substituted for experience on a year per year basis.Contract Administration Manager II:Education: Bachelor's Degree in business administration, finance, or related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum QualificationsExperience: 7 years of experience in contract administration, contract management, contract development, or related experience. Related graduate level education may be substituted for experience on a year per year basis.Licenses and Certifications:

• Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

• Cert TX Contract Mgr (CTCM)

Competencies:Contract Administration Manager I:Extensive knowledge of:

• Auditing and investigative methods, practices and procedures
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Contract billing procedures
• Legal terminology

Expert skill in:

• Developing, interpreting, and implementing policies, procedures, and technical information
• Research and analysis methodologies
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Persuasion and negotiation of critical issues
• Analyzing and organizing business and technical data
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing legal documents including opinions, case law summaries and legislative impact statements

Proficient skill in:

• Writing, reviewing and revising documents to include notes, specifications, standards and procedures
• Leading, assigning, reviewing, and monitoring the work of others
• Evaluating products, equipment and material
• Prioritizing and organizing work assignments
• Developing and giving presentations
• Using computers, applicable programs, applications, and systems

Other Attributes:

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Contract Administration Manager II:Increased skill in all of the above and:Expert skill in:

• Scheduling work assignments
• Analyzing issues, facts, and available information to develop logical solutions; researching inconsistencies of facts or data; drawing correct inferences from information and making recommendations that support business decisions
• Preparing legal documents including opinions, case law summaries and legislative impact statements
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Delegates both routine and important tasks and decisions; shares authority but has ultimate accountability

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)