Contract Management Specialist 1 - VID - StateJobsNY : Job Details

Duties Description The incumbent's primary function is to initiate and manage the planning and development of procurement documents and contracts, and/or coordinate activities associated with implementing a procurement contract. The incumbent will serve as a member of a procurement team and report directly to a team lead. Duties include but are not limited to: Bid Solicitations / Contracts / Vendor Responsibility: • Prepare various procurement documents such as requests for proposals (RFPs), requests for information (RFIs), invitations for bids (IFBs) and administer solicitation and evaluation processes. • Prepare and issue legal advertisements for bid solicitations and other procurements. • Conduct debriefings with vendors and other state agencies. • Prepare and conduct vendor/contractor responsibility review of checklists, vendor profiles, and other documents to record review information, statuses, and outcomes. Research/Communication: • Perform research/analysis and write/compile documentation as assigned by senior managers. • Respond to questions, as required, from various OGS programs as well the Office of the Attorney General, the Office of the State Comptroller, other state agencies, vendors, and the public. • Communicate with vendors, contractors, subcontractors, and other state agencies regarding solicitation/award documents, vendor responsibility requirements, informational needs, and status updates. • Participate in conducting off-site trainings to enhance the customers' understanding of centralized contracts. Additional Duties: • Review, monitor, and track assigned workload by using internal databases, project management tools, and SharePoint records. • Efficiently utilize program databases, applications, and Microsoft Office Suite. • Interact with customers and colleagues in a courteous and professional manner. • Perform other duties and special projects as required. Minimum Qualifications NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level** based on their experience and education. Required experience: Professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience. **Contract Management Specialist level requirements: • Contract Management Specialist Trainee 1 (equated to SG-14): bachelor or higher degree. • Contract Management Specialist Trainee 2 (equated to SG-16): bachelor or higher degree and one year of required experience. • Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience. Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law. *70.4 Transfer: Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor's degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists. PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply. Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18. Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/ARG Telephone 518-###-#### Fax 518-###-#### Email Address [email protected] Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.