Contract Administrator - Propel Recruitment LLC : Job Details

Company Overview

Our client is a mission-driven real estate development firm with an active pipeline of impactful community projects across the Maryland region. As the organization continues to expand, it is seeking a Contracts Administrator to support its growing development team.

Position Summary

The Contracts Administrator will play a critical role in supporting the company's financial and project operations by managing the drafting and execution of vendor contracts and change orders. This individual will work closely with Project Managers and the Senior Vice President of Development to ensure that contract documents are accurate, standardized, and processed efficiently.

This is a 100% onsite role based in Maryland and is ideal for a detail-oriented, collaborative professional who thrives in a dynamic, mission-focused environment.

Key Responsibilities

• Draft vendor contracts and change orders using the company's approved contract templates, which have been reviewed by outside legal counsel.
• Coordinate internal review and approval processes for all contracts and ensure alignment with company policies.
• Collaborate with Project Managers to collect all necessary contract inputs, including scopes of work, milestone schedules, plan sets, and schedules of values.
• Prepare supporting exhibits and appendices from materials provided by project teams or vendors.
• Manage the execution and distribution of contracts and change orders via DocuSign.
• Develop billing templates tailored to each contract, aligning vendor billing items with the internal job costing system to ensure accurate financial tracking.
• Maintain organized records of executed agreements and related documentation.
• Support general project coordination efforts, working closely with internal teams that assist Project Managers across the development portfolio.
• Act as a liaison between project management, vendors, and the finance team to ensure consistency and accuracy throughout the contracting and billing process.
• Ensure compliance with internal contracting standards and escalate any proposed deviations for appropriate review and approval.

Qualifications

• 3+ years of experience in contract administration, within real estate development, construction, or a related industry.
• Familiarity with contract language and principles, especially as it relates to vendor and subcontractor agreements.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and deadlines while maintaining accuracy.
• Proficiency with Microsoft Office (Word, Excel) and electronic signature tools such as DocuSign.
• Experience working with billing or job costing systems is preferred.
• Excellent written and verbal communication skills and a strong sense of collaboration.
• A demonstrated interest in community development and mission-driven work is a plus.