Confidential Administrative Assistant to the Chief Information Officer - Eastern Connecticut State University : Job Details

Administrative Assistant to the CIO Eastern Connecticut State University is seeking a qualified candidate to fill the Confidential Administrative Assistant position. Eastern is Connecticut's Public Liberal Arts University and is located in Willimantic, Connecticut which is 1.5 hours from Boston and 2.5 hours from New York City. Eastern is one of four universities in the Connecticut State College and University System (CSCU). The position also offers substantial health and retirement beneJob Summary We're looking for a talented confidential Administrative Assistant to provide support to the Chief Information Officer (CIO) at Eastern Connecticut State University (ECSU). This role will help ensure the effective and efficient operation of the Division of Technology Services (DTS) by performing a variety of administrative and professional duties. Key Responsibilities

• Office Administration & Confidential Support: Manage the daily operations of the CIO's office, handling confidential materials and communications with discretion. This includes preparing and drafting correspondence, reports, and other documents.
• Budget & Financial Management: Assist in developing and administering the departmental budget. Additionally, you will also handle procurement requisitions, manage vendor invoices for payment, and place orders for supplies and services.
• Meeting & Calendar Coordination: Manage the schedule and calendar (Outlook) for the CIO. This involves coordinating meetings, reserving physical locations, or setting up online meetings (Teams or Zoom).
• Communication: Assist the CIO with communications including developing and editing campus wide communications such as project briefs or incident updates.

Required Qualifications

• Experience: At least three years of experience as an Administrative Assistant in an office setting is required. Experience supporting a technology-oriented office is a plus.
• Financial Skills: Experience developing and managing departmental budgets, including processing procurement requisitions and handling vendor invoices.
• Technical Proficiency: You must be proficient with common office applications, including the MS Office suite (Word, Excel, Teams, and other suite tools) as well as virtual meeting applications like Zoom and Microsoft Teams.
• Interpersonal Skills: A demonstrated ability to interact with a variety of people as a representative of the Division of Technology Services, including DTS staff, campus community, and campus leadership.

Preferred Qualifications

• Education: Bachelor's Degree.
• Higher Education: Experience working in a higher education setting.
• Supervision: Experience supervising student workers or support staff.
• Executive Support: Experience in support of higher-level executives.

Work Environment This position typically operates in an office setting and involves extensive use of personal computers. Note: This is a confidential professional role, and applicants should be prepared to handle sensitive information with the highest level of discretion. TO APPLY: Applications should upload a cover letter, current resume and contact information of three professional references to JazzHR. Cover letter should be addressed to Chair, Search Committee for the Confidential Administrative Assistant to the CIO. Applications submitted by September 19, 2025, will receive highest consideration. COMPENSATION AND EMPLOYEE BENEFITS: The Confidential Administrative Assistant is compensated at the Administrative Assistant salary level in accordance with CSCU Human Resources Policies for Management and Confidential Professional Personnel. For more information, please visit Bargaining Agreements/Pay Plans - Eastern. The State of Connecticut and Eastern Connecticut State University are proud to offer its employees competitive wages and a wide range of fringe benefits including voluntary and supplemental benefits. Fringe benefits include: paid personal, vacation and sick leave accruals; medical, dental, and prescription plans; group life insurance; retirement; retiree health care; tuition waiver for employee and eligible dependents at any of the Connecticut State Universities (Central, Eastern, Southern or Western) as well as an array of voluntary and supplemental benefits such as Deferred Retirement Contribution plans, Dependent Care Assistance and Medical Flexible spending accounts; long and short term disability insurance plans. For more detailed information, please visit Human Resources - Eastern. Eastern Connecticut State University does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following person has been designated to handle inquiries regarding the non-discrimination policies: LaMar Coleman, Ed.D., Vice President for Equity and Diversity. Dr. Coleman can be reached at: 860-###-#### or via email at: [email protected].