Communications Specialist - Stony Brook University : Job Details

Job Description - Communications Specialist (2501916)

Communications Specialist

Position Summary

At Stony Brook Medicine, the Office of Marketing and Communications seeks a dynamic and detail-oriented Communications Specialist to support communications across the enterprise, emphasizing internal communications. This includes Stony Brook University Hospital, Stony Brook Southampton Hospital, Stony Brook Eastern Long Island Hospital, and ambulatory and practice locations throughout Suffolk County. Reporting to the Senior Director of Internal and Executive Communications, this role will collaborate across teams to execute communication strategies that engage employees, enhance transparency, and elevate the institution's reputation.

The ideal candidate will be a strong writer, highly organized, and an excellent project manager, with the ability to support a range of communications initiatives, including internal communications, employee engagement, corporate awards submissions, enterprise-wide storytelling, and the adoption and expansion of digital communication tools such as intranets and employee portals. Additionally, this role will apply SEO content best practices to optimize internal news and announcements, ensuring content is discoverable and engaging for internal audiences while also being accessible and relevant for external use when appropriate.

Duties of a Communications Specialist may include the following but are not limited to:

· Develop and execute internal and general communication strategies that inform, engage and inspire employees across all levels of the organization.

· Write and curate content for internal newsletters, email campaigns, intranet updates, digital bulletin boards and other communication platforms.

· Assist in developing and promoting organizational initiatives, campaigns, and key announcements that align with Stony Brook Medicine's mission, vision and iCARE values.

· Partner with Human Resources and employee engagement teams on initiatives related to culture, policy updates and internal programs.

· Provide logistical and communications support for enterprise-wide events like town halls, including content development and multimedia coordination.

· Collaborate with departments across the enterprise to identify and highlight employee success stories, key initiatives and organizational achievements. Attend events as needed to ensure coverage in internal newsletters.

· Assist with corporate award submissions, including tracking deadlines and coordinating nominations for local and regional programs to highlight institutional excellence and support external relations.

· Support the expansion and optimization of digital communication platforms, including intranets, employee portals, and internal communication technologies to improve accessibility and engagement.

· Monitor and analyze communication metrics to assess impact and optimize engagement.

· Ensure brand consistency and alignment across all internal and external messaging.

· Assist with additional marketing and communications projects as needed, contributing to broader storytelling and outreach efforts.

Qualifications

Required Qualifications:

• Bachelor's degree in Communications, English, Writing, Public Relations, Marketing, or a related field; Bachelor's degree in unrelated field acceptable with 5+ years of experience in Marketing or Communications.
• 3-5 years' experience in corporate or internal communications.
• Proven ability to collaborate with internal stakeholders and on communication strategies and initiatives.
• Exceptional writing, editing and proofreading skills.
• Strong organizational skills and the ability to manage multiple projects under tight deadlines.
• High level of interpersonal skills, with the ability to build relationships and collaborate across all levels of the organization,

Preferred Qualifications:

• 5 years of experience in corporate or employee communications, internal communications, or related roles, preferably within healthcare, academia or a large organization.
• Experience in healthcare communications or with an academic medical center.
• Experience managing large-scale internal events, such as town halls, including content creation and coordination.
• Knowledge of graphic design or multimedia production is a plus
• Familiarity with digital tools, including project management platforms like Monday.com or Wrike

Special Notes : Resume/CV should be included with the online application.

Posting Overview : This position will remain posted until filled or for a maximum of 90 days.An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

______________________________________________________________________________________________________________________________________

• Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date,the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination .

_____________________________________________________________________________________________________________________________________

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)###-####.

In accordance with the Title II Crime Awareness and Security Actacopy of our crime statistics can be viewed here .

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position is - $74909 - $93636 / year.

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.The specific salary offer will be based on the candidate's validated years of comparable experience.Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

· Location pay for UUP full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.

Visit our WHY WORK HERE page to learn about thetotal rewardswe offer.

Job Number:2501916

Official Job Title : TH Senior Staff Assistant

Job Field: Marketing and Communications

Department/Hiring Area : Office of Marketing and Communications

Schedule: Full-timeShift: Day Shift Shift Hours : 8:30am - 5:00 pm Pass Days : Sat, Sun

Posting Start Date: May 8, 2025

Posting End Date: Aug 7, 2025, 3:59:00 AM

Salary Grade : SL3