Commercial Engineering Project Coordinator (Contract) - Toyota Racing Development USA : Job Details

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

TRD inspires the hearts and minds of racing fans, Toyota team members and customers and the driving public. We are dedicated to advancing automotive engineering and maximizing racetrack success. We partner with the finest race teams and drivers who share our passion, and our actions foster an atmosphere of excellence. In our pursuit of becoming the most respected and premier motorsports engineering organization in the world, we are looking for highly motivated applicants for our available positions.

TRD is looking for a highly motivated and experienced Commercial Engineering Project Coordinator.

Preferred background

• Background in leadership, finance, accounting, and administrative support.
• Bonus experience in manufacturing, logistics, automotive, or supply chain industries.
• Familiarity with excel, ERP systems, and QuickBooks is highly desirable.
• Bachelor's degree required.
• Minimum of 3 years of experience in project coordination, financial analysis, or administrative operations.
• Must be organized, a self-starter, and capable of thriving in a fast-paced, multidisciplinary team environment.

Key Responsibilities

Cross-department collaboration

• Collaborate with engineering, technicians, finance, and leadership teams.
• Provide structure and guidance to a highly skilled team of engineers and technicians.
• Ensure accurate time logging and documentation of engineering tasks.

Financial Oversight & Budget Management

• Manage budgets for engineering departments and specific projects.
• Forecasts spend and income in collaboration with accounting and directors.
• Evaluate profitability, business rates, and cost allocation.
• Align purchases and spend tracking with appropriate projects.

Project Coordination

• Gather requirements and specifications from project teams.
• Develop and communicate clear project tasks, goals, plans, and timelines.
• Document and report progress for tracking and continuous improvement.

ERP & Documentation Management

• Generate quotes, sales orders, work orders, invoices, and timelines.
• Maintain part numbers and procurement records within ERP systems.
• Refine workflows and processes across departments to support efficiency.

Process Improvement

• Implement lessons learned and update best practices.
• Support internal “housekeeping” standards and provide detailed guidance to staff.
• Communicate proactively and effectively with stakeholders.

External Coordination

• Build and maintain relationships with:
• Suppliers/vendors
• Global Toyota customer entities

Reporting & Visibility

• Regularly update the general manager, engineering, on task status and project progress.

Qualifications

Required

• Bachelor's degree in business, finance, or related field.
• Minimum 3 years of experience in project coordination, planning, or financial operations.
• Proficient in:
• Microsoft office tools
• Advanced Microsoft excel experience
• ERP software
• QuickBooks
• Strong organizational, communication, and problem-solving skills.
• Ability to self-manage and multi-task in dynamic environments.

Preferred

• 5+ years of experience in manufacturing or related environments.
• Experience with resource coordination, reporting, and structured process improvement.