College Assistant - Various Departments - City University of New York : Job Details

College Assistant - Various Departments

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed.

Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Department of Human Resources at Bronx Community College is seeking College Assistants to work in various departments on campus.

Clerical/General Administrative responsibilities include:

• Greets diverse customers, visitors, and others in a professional manner; screens visitors and phone calls as directed; refers people to appropriate staff or to other offices as appropriate; takes accurate and complete messages; forwards messages in a timely manner; and maintains bulletin boards/displays, office literature and computer area.

• Responds to routine questions and requests from clients and staff; distributes forms and applications; may review returned documents for completeness; clarifies requests; provides prompt service; explains need for any delays or additional information; keeps visitors, clients and staff informed of progress; and returns calls as appropriate.

• Uses standard computer software and other office technology to input, format and transcribe documents; makes photocopies and sends faxes; and may input and format spreadsheets.

• Maintains paper and/or electronic files using established procedures and retrieves files as requested.

• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

• One (1) year of higher education

• Excellent Customer Service, Communication and Organizational skills

• Ability to read, write and speak fluent English

• Ability to take initiative when necessary and willingness to learn

• Strong computer skills (MS Word, Outlook, Excel and PowerPoint) highly desired

• Flexible with availability

COMPENSATION

$15.61 - $25.51

*Compensation is based on department budget.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred