A prestigious Am Law firm is seeking a Client Accounting Specialist to manage the financial aspects of partners' client portfolios in accordance with departmental standards. Working closely with the finance management team, you'll ensure top-notch service to both internal partners and external clients. This position is available in NYC, D.C., SF, Santa Monica, Silicon Valley, or Seattle.
Responsibilities:
- Review and manage client and matter setups to ensure compliance with engagement letters, billing guidelines, and attorney preferences.
- Maintain documentation of non-standard billing requirements and update billing instructions accordingly.
- Monitor work in progress to ensure accurate billing and reflect current status in billing systems.
- Generate, review, and distribute prebills monthly, coordinating with secretarial teams for timely completion.
- Perform various billing functions, ensuring accuracy and compliance with billing requirements.
- Ensure timely delivery of client invoices according to firm and client guidelines.
- Manage attorney and client deadlines, estimating due dates for monthly accruals and billing.
- Conduct regular meetings with billing attorneys to discuss new clients, special billing arrangements, and outstanding accounts.
- Actively monitor accounts receivable balances and collaborate with attorneys on collection strategies.
- Maintain regular client contact to follow up on aged billings and payments.
- Research and resolve client disputes promptly, engaging attorneys as needed.
- Develop and maintain collection strategies to minimize financial risk exposure.
- Utilize billing and collections reports to assist in the collections process.
- Share ideas for system process enhancements and client support improvements.
Qualifications:
- Bachelor's degree required.
- 5+ years of legal billing experience with automated billing systems.
- Experience with Aderant (previously CMS) and/or automated accounting systems required.
- Ability to handle complex accounts independently.
- Analytical and troubleshooting skills.
- Proficiency in Microsoft Office (Excel, Word, Outlook).