Clerical Assistant 2 - Pennsylvania Staffing : Job Details

Clerical Assistant 2 Print

Salary: $36,108.00 - $53,105.00 Annually Location: Dauphin County, PA Job Type: Civil Service Permanent Full-Time Job Number: CS-2025-31810-00102 Worksite Address: 607 South Drive City: Harrisburg, Pennsylvania Zip Code: 17120 Contact Name: Wesley Shepley Contact Phone: 717.###.#### Contact Email: [email protected]

The position provides complex secretarial support to the Bureau of Special Education Director's Office. This person must be able to maintain a high level of professionalism and maintain cooperative working relationships with department staff, representatives of professional associations, and field representatives who contact the office.

Description Of Work

The responsibilities of this position include drafting memos, letters, and other correspondence, as appropriate for signature of Special Education Advisers, Division Chief, Assistant Bureau Director, and Bureau Director. You will handle routine administrative matters such as screening and directing phone calls to proper staff. Independently reviews and processes initial RISC data for submission to the individual responsible for final approval and follow up investigations, as well as support the RISC database and filing system. Oversees the Bureau's Resource Account Management System (RAMS) database and directs inquiries to proper Bureau personnel by investigating data provided by the inquirer. Follows up with Bureau staff on late, timely, or High Importance Inquiries. Reviews Outlook calendars to schedule meetings virtually or in person as requested by Special Education Advisers, Division Chief, Assistant Bureau Director, and Bureau Director. Prepares and processes various types of forms (travel expense vouchers, out-service training, invoices, etc.) You will be the primary contact for planning, and booking travel arrangements on behalf of the Bureau Director, and other Bureau Leadership/staff as requested.

Work Schedule And Additional Information

Full-time employment, 37.5 hours per week. Work hours are 8:00 AM to 4:30 PM, with a 1-hour lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to 4 days per week. Staff are in-person at the Forum Building Offices weekly on Tuesdays. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility Qualifications

Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or Graduation from high school;or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. You must be able to perform essential job functions. Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How To Apply

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.