City Clerk - City of Clovis, NM : Job Details

Salary : $49,355.07 - $69,353.02 Annually Location : Clovis, NM Job Type: FULL-TIME Job Number: 202#######14 Department: ADMINISTRATION Opening Date: 06/27/2025 Job Description Under the general supervision of the Assistant City manager, this position provides City Clerk services for the City of Clovis. Typical Duties

• Performs technical, legal, and administrative duties in managing the official records of the City of Clovis to maintain the required historical municipal data. Is the official record keeper of all contracts, agreements, memorandum of agreement (MOA), easements, ordinances, resolutions, minutes and other legal documents between the City of Clovis and other entities.
• Attends all Commission, board and committee meetings of the City of Clovis. In coordination with City Administration and assigned department director(s) or staff prepares and disseminates meeting agendas. Transcribes the minutes of said meetings. Coordinates with Administration Executive Assistant/Assistant City Clerk to ensure appropriate levels of service, and coverage for meetings.
• Prepares ordinances and resolutions provided by the City Attorney, minutes or other assigned documents, for signature by the mayor or committee/board chairperson after each meeting; manages the publication of official notices, agendas, ordinances and resolutions. Maintains files and correspondence related to the City Commission, City boards, committees, and commission activities; maintains official files including the Municipal Code related to City ordinances, resolutions, contracts and other actions.
• Plans and coordinates City elections, coordinating with Curry County as necessary regarding election planning, voter education, community outreach, and election worker training for City elections; verifies city election district boundaries, voter registration and results, and certifies petitions in accordance with state and local law.
• Manages, oversees, and ensures compliance with the New Mexico Inspection of Public Records Act (IPRA) and the New Mexico Open Meetings Act (OMA); manages and oversees the records management plan, including record retention and destruction, to serve as the City's official custodian of record.
• Processes new liquor licenses, ensuring applicable public hearing notifications.
• Completes procurement activities for supplies, services, equipment, and other items related to position, ensuring activities comply with established policies and processes.
• Collects and analyzes data to provide accurate and timely information related to assigned functions and duties; if required, develops and presents information in clear and easily used formats at meetings; maintains regulatory compliance by keeping current on industry trends, regulations, and issues; identifies areas of concern to management for review and potential action.

• Reviews, maintains, and, updates records in various formats, mediums, and automated systems to ensure data integrity and adherence to internal controls, practices, and policies; evaluates programs, services, and activities to ensure customer and staff needs are met; demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless services.
• Attends New Mexico Municipal League Clerk's Subsection training and election school as needed.

RequirementsMinimum Qualifications

• Bachelor's degree in public, or business administration, or related field AND four (4) years of related administrative experience in a similar field.

Licenses and Certificates Valid Class D Driver's License Physical Requirements

• Work is primarily performed in a standard office environment, various facilities and outdoors, where occasional hazards may exist, including uneven ground surfaces as well as varied weather and traffic conditions.
• Light physical demands; mostly desk work, some lifting and carrying of files and reports.
• Frequent to constant use of a personal computer.

Cigna Health Insurance Medical Employee Only - In Network deductible $1000 Employee portion = $38.17 per pay period (24) or $916.08 annually City portion = $318.07 per pay period (24) or $8,139.12 (90% of cost) Medical Employee + Family - In Network deductible $3,000 Employee portion = $89.79 per pay period (24) or $2,154.96 annually City portion = $808.20 per pay period (24) or $19,396.80 (90% of cost) Dental United Concordia options of 2 plans 100% employee cost Vision Davis Vision 100% employee cost Life Insurance $40,000 paid by the City on employee (if enrolled in short term disability) $2,000 paid by City for dependents (if enrolled in short term disability) Supplemental Voluntary Life Insurance Short-Term/Long Term Disability 100 % employee cost Voluntary Short-Term Disability 70% of weekly income after 15 day waiting period /Long Term Disability 60% of weekly income after 180 day waiting period Flexible Spending Accounts 100% employee cost Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Retirement Choices ICMA Employee Contributes minimum of 3% City matches 14% (of total wages) PERA Employee Contributes 15.15% City matches 10.3% Fire - Municipal Fire Plan 5 Employee contributes 19.7% City 22.4% Police - Municipal Police Plan 5 Employee contributes 18.3% City 19.65% Time Off Vacation Accrual 84 hours annually (2912 Fire Service accrues 120 hours annually) increases at intervals 7 and 15 years Sick Accrual 96 hours annually (2912 Fire Service accrues 134.4 annually) (at 20 years with separation get 50% of sick leave balance) 11 paid holidays Physical Examination Leave - 4 hours annually Bereavement Leave Voting Leave - 1 hour Personal Day Tuition Assistance - job related 100% of tuition cost reimbursed Option of Sick Leave Bank 01 Are you able to make effective public presentations before a variety of civic groups, public hearings, Board and Commission meetings.

• YES
• NO

02 Do you have a Bachelor's Degree in Public Administration, Business Administration, Humanities, Social Sciences? (If no, this will not preclude you from consideration)

• Yes
• No

03 Please enter the exact field of your Bachelor's degree in the box below. If you do not have a Bachelor's Degree enter N/A Required Question