Chief Administrative Officer, School of Pharmacy - University of California, San Francisco : Job Details

Overview

The Chief Administrative Officer (CAO) reports directly to the Department Chair as well as the Vice Dean of Administration and Finance for the School of Pharmacy. The CAO is responsible for implementation and compliance with applicable university, state, and federal regulations and guidelines related to the administrative and financial management of the department. The CAO oversees the following functions: academic and staff personnel, financial management, recharge operations, fundraising, coordination of all renovation and construction, faculty administrative support, computer and networking systems, purchasing, and management of space and facilities. The CAO provides long-range strategic planning for the Department and leadership and direction to all staff positions.

The CAO functions as a strategic partner with the Chair, providing administrative, operational, and financial management to the Department. S/he works to maximize the utilization of research and laboratory operations – including space planning, finance, research administration, information technology, human resources, and risk management.

Salary details: The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range depends on work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the collective bargaining agreement. The salary range for this position is $183,800 - $275,700 (Annual Rate).

Department: Department of Clinical Pharmacy. Location: UCSF (Parnassus, Mission Bay, and ZSFG) and statewide. Work style: Hybrid. Location: San Francisco, CA (Mission Bay).

Responsibilities

• Provide administrative, operational, and financial management for the Department of Clinical Pharmacy.
• Ensure compliance with university, state, and federal regulations and guidelines related to administrative and financial management.
• Oversee functions including academic and staff personnel, financial management, recharge operations, fundraising, coordination of renovation and construction, faculty administrative support, computer and networking systems, purchasing, and space and facilities management.
• Provide long-range strategic planning and leadership to all staff positions.
• Act as a strategic partner with the Chair to maximize utilization of research and laboratory operations, including space planning, finance, research administration, information technology, human resources, and risk management.
• Serve as a risk manager, establishing and monitoring internal control mechanisms across operations, personnel management, and finance; identify and minimize risk and implement changes to prevent recurrence.

Note: The salary shown is subject to additional approvals per UC policy and internal equity considerations.

Required Qualifications

• Bachelor's degree in a related area and/or equivalent experience/training
• Minimum 8 years of related experience
• Minimum 7 years of experience as a lead/supervisor/manager in an academic research environment or equivalent
• In-depth knowledge of financial principles, analysis, planning and budgeting, relevant accounting and financial systems, and compliance and audit requirements (SAS 112)
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll
• Management style that emphasizes teamwork, collaboration, communication, collegiality, flexibility, and trust
• Thorough knowledge of common organization-specific and other computer application programs
• Excellent ability to establish metrics for department and employee goals
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
• Ability to set priorities, use informed judgment, recommend alternatives, and solve problems

Preferred Qualifications

• Knowledge of university policies and procedures in all functional areas: sponsored research, finance and accounting, and academic and staff personnel
• Knowledge of mid- and long-term strategic planning processes to develop an administrative structure that is scalable to meet growth while sustaining and improving service levels to faculty
• Experience to oversee financial review of capital projects, coordinate renovation projects, and evaluate building maintenance requirements
• Advanced degree in business, finance or other related field

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Location

San Francisco, CA — Mission Bay (SF). Work Style: Hybrid. Shift: Days. Shift Length: 8 Hours. Additional Shift Details: Monday - Friday, 8 a.m. - 5 p.m.