Central Office Secretary - Alabama Department of Education : Job Details

Job SummaryTALLADEGA COUNTY SCHOOLSPOSITION GUIDEPOSITION: Central Office Secretary REPORTS TO: Appropriate Coordinator(s) Executive Secretary/Office Manager RESPONSIBILITIES:To contribute to the efficient operation of the office, provide secretarial assistance, and perform other related duties associated with business operations. QUALIFICATIONS:

• Minimum high school diploma or GED
• Current and active application
• Computer literate
• Clerical skills
• Management/Organizational skills
• Preference given to current employees

PERFORMANCE RESPONSIBILITIES:

Proficient computer skills/experience with Microsoft Word, Excel, Access, PowerPoint.

Assists with preparing purchase orders, requisitions, vouchers

Keeps and maintains a current, accurate filing system, as well as a set of locked confidential files, and processes incoming correspondence.

Prepares all necessary correspondence.

Handles all details for consultants.

Types, proofs all correspondence.

Back up the computers as new information is added.

Maintains confidentiality of any school system related information.

Perform duties in a manner that promotes good public relations.

Be familiar with and follow Board of Education policies.

Maintain proper and professional relationship with other employees.

Handles routine requests.

Handle bulk mailings.

Answers the telephone, records messages, handles and/or routes calls.

Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.

Orders and maintains supplies as needed.

Performs any bookkeeping tasks associated with the specific position.

Maintains a schedule of appointments and makes arrangements for conferences and interviews.

Welcomes visitors and arranges for their comfort, and screens unexpected callers in accordance with predetermined policy.

Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.

Maintains such records as shall be required.

Types a variety of material, such as letters, reports, memos, etc., from rough drafts or corrected copies.

Verifies totals on report forms, requisitions, etc., and proofreads work of other employees as requested.

Performs various related office duties as assigned.

Other duties as may be assigned as related to the specific position.

EVALUATION: Performance will be evaluated in accordance with provisions of the Board's Policy. TERMS OF EMPLOYMENT: Twelve (12) month contract. Salary according to approved Salary Schedule.