Campus Post Office Clerk (Part-time temporary) - Allegheny College : Job Details

ROLE TITLE: Campus Post Office Clerk (Part-time temporary through June 2026)POSITION REPORTS TO: Director of Retail Operations* Summary of PositionThis position supports the Campus Post Office Specialist with the day-to-day operations of the post office, which is part of the cross-functional Retail Operations team. This team includes the campus store, printing services, and the post office. The position requires flexibility to work across all areas of the Retail Operations team, with cross-training provided to ensure a broad understanding of each function. The Campus Post Office Clerk interacts with a diverse customer base, including students, faculty, employees, and community members, in a fast-paced environment. Responsibilities include processing mail and packages, maintaining accurate records, assisting customers with postal services, and ensuring the post office operates smoothly and efficiently. The role will occasionally require evening and weekend shifts, particularly during peak periods or campus events.* As the Campus Post Office Clerk, you will:* Mail, Package Processing, and Post Office Operations - Manage the receipt, inspection, and distribution of incoming mail and packages, ensuring all items are accurately tracked and delivered to the appropriate recipients. Process outgoing mail/packages, including correct labeling, addressing, and metering using the college's shipping and metering equipment. Assist customers with selecting the proper mailing services and postage options. Maintain knowledge of UPS and USPS regulations and pricing to guide customers effectively. Ensure compliance with chain of custody policies and procedures for confidentiality and security. Utilize the college's tracking system to monitor incoming mail and packages and ensure their timely receipt and storage. Assist with the locker package delivery system and provide support to students retrieving packages. Ensure the post office operates smoothly by maintaining a clean, organized workspace, keeping postal equipment in good working order, and coordinating any required operational support* Customer Service and Cross-Department Collaboration - Provide exceptional service to students, faculty, staff, and community members, assisting with postal inquiries, guiding customers on mailing services, and ensuring efficient transactions. Complete retail transactions accurately using the point-of-sale system while adhering to cash handling policies. Answer phone inquiries professionally and assist with postal-related questions. Foster collaboration with other Retail Operations team members, including the campus store and printing services, ensuring seamless service across departments, especially during peak times or special events. Support cross-functional activities, ensuring the post office contributes effectively to broader campus operations.* Inventory Management - Maintain an organized and efficient workspace, regularly cleaning and checking equipment to ensure it is functioning properly. Restock supplies such as packaging materials, postage, and office supplies, anticipating needs based on usage trends and customer demand. Track inventory levels and reorder supplies as necessary. Assist with the academic year-end student mail cleanout and box number reassignments to ensure a smooth transition for the next academic year.* Record Keeping and Documentation - Maintain accurate records of all mail transactions, including incoming and outgoing items, as well as postage and delivery logs. Ensure proper tracking of registered, certified, and other special mail types. Update records as needed, keeping all tracking information current and accessible for future reference or audits. Assist in managing postal logs and ensuring all required documentation is complete and accurate.* Experience and Qualifications* High School Diploma or GED required* Entry-level position, no prior work experience requiredRequired Knowledge of* Google Suite (email, calendar, drive, etc.)* Microsoft Office Suite (Word, Excel, Power Point, etc.)Required Skills in* Customer service* Multi-tasking* Organization* Attention to detailRequired Abilities* Ability to work with constant interruptions* Ability to learn and master new technologies* Ability to to maintain confidentiality* Ability to work within a team as well as be self-directed* YOUR COMPENSATIONNew hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.The expected hourly starting range for this position is $15.80 per hour.* THE HIRING PROCESSPlease submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to [email protected]. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.* ALLEGHENY COLLEGEAllegheny College, founded in 1815, is one of the nation's oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope's Colleges That Change Lives. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country's 100 top national liberal arts colleges - and including in the top 25 Undergraduate Teaching, Undergraduate Research/Creative Projects, First-Year Experience, and Senior Capstone.Allegheny's undergraduate residential education prepares students for successful, meaningful lives by promoting students' intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny's faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human ResourcesVisit the Allegheny College Web Site at www.allegheny.edu* posted 07/24/2025