Business Office/Copy Center/Mailroom Clerk - Kansas Staffing : Job Details

Essential Functions:

• Perform Business Office duties as directed by the Director of Accounting Services including daily projects and spreadsheets as needed.
• Assist in all areas of the Business Office performing daily tasks as needed.
• Sort and distribute all incoming mail for the college (including interdepartmental).
• Distribute Business Office mail to appropriate people.
• Sort and distribute Mail Room collection drawer multiple times throughout the day.
• Maintain supply for certified mail and assist individuals with completing the forms.
• Sort and prepare outgoing mail for third party mail pick up.
• Assist customers at the mail room counter.
• Balance the stamp drawer and maintain a supply of stamps.
• Fund and monitor US Post Office permits.
• Ensure the security of the colleges mail and keep accurate inventory of mailbox keys.
• Prepare all the copy work for the college.
• Place service calls on all multi-functioning devices (MFDs) and copiers for the college.
• Maintain inventory of toner, copier supplies and various paper types.
• Prepare monthly reports for all MFDs and copier charges for interdepartmental charges. Monitor usage and suggest adjustments to ensure the efficient use of copy machines.
• Check out Prepaid/Credit cards to employees making sure to follow current procedure. Electronically submit documentation once the cards are returned.
• Review and mail accounts payable checks.
• Submit monthly invoices related to this position.
• Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.
• Comply with HutchCC policies, procedures, and practices.
• Serve actively on campus committees.

Secondary:

• Perform other responsibilities as assigned by the Director of Accounting Services and/or the Vice President of Finance and Operations.